Event Coordinator

Job Description The William & Mary Washington Center, located in Mt. Vernon Triangle in Washington, D.C., seeks a full-time Event Coordinator. The Washington Center serves the community of William & Mary students, alumni, staff, faculty, and friends by providing academic and internship opportunities and scholarships for current students, career and networking resources for current students and alumni, engagement and philanthropic opportunities for alumni and friends, event planning resources for W&M staff, and teaching and research opportunities for W&M faculty. All of these initiatives are supported by proactive and partnership events, allowing the Washington Center events team to deliver comprehensive and individualized event support and leadership to all in the W&M community. Reporting to the Senior Event Coordinator and with strategic oversight from the Finance and Operations Manager, the Event Coordinator is the key to Center operations, focusing on the seamless delivery of recurring and external events and space reservations. This role ensures that the Washington Center space is ready for daily academic and student activities where the Center provides the venue and technical support. Responsibilities Act as the primary lead for evening class meetings, standard student-led activities, and internal staff meetings (60% of time). Serve as the main point of contact for external or partner groups utilizing the facility; manage room bookings, access protocols, and orientations (15% of time). Responsible for the physical setup of event spaces, including furniture configuration, supply stocking, and signage (10% of time). Assist the Senior Coordinator with the shared master calendar, RSVP tracking, and logistics for signature events as assigned (10% of time). Provide immediate, onsite troubleshooting for hybrid meeting technology (Zoom/Teams) and classroom AV equipment (5% of time). Required Qualifications Experience in event logistics, hospitality, or facility coordination. High school diploma or equivalent. Excellent oral and written communication skills. Excellent organizational skills. Ability to work frequent evenings. Ability to work some weekends. Ability to work independently on professional projects without supervision. Ability to work collaboratively under multiple supervisors. Preferred Qualifications Bachelor’s degree. Experience working in higher education. Posting Range $42,000 up to $50,000 commensurate with experience. Benefits Summary William & Mary offers its employees a full array of benefits including retirement, health insurance with options for expanded dental and vision and group and optional life insurance with coverage for spouse and children, flexible spending accounts, an Employee Assistance Program, educational assistance, professional development, wellness benefits, a robust holiday schedule, and access to fitness facilities on campus. For more information, visit EEO Statement Equal Employment Opportunity is the Law. William & Mary is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or other protected characteristics. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the Know Your Rights poster published by the U.S. Equal Employment Opportunity Commission. A background investigation, including reference checks, a criminal history record check, and when appropriate a financial or driving history check, may be conducted for applicants being considered for employment. #J-18808-Ljbffr