Assistant Project Manager

Employment Type: Full-Time 

FSLA:  Salary/Exempt 

Division: Project Management 

Department:  Project Management 

Reports to:  Project Manager 

Supervisory Duties: Yes 

The Assistant Project Manager (APM) will serve as a vital team member while assisting the Senior Project Manager and/or Project Manager on all aspects of a project. APM’s will be expected to take on central roles for the oversight of the Project Engineer with a specific focus on document control (RFIs, submittals, material delivery, etc.), subcontractor coordination, design team communication, project reporting and overall representation of Consigli throughout the entirety of the project. 

Responsibilities / Essential Functions 

• Serve as a main point of contact for communication with Owners, OPMs and Design Teams members. 
• Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution. 
• Support project cost and change management process: prepare reports for review with other team members and present at both Owner and internal meetings. 
• Assist in development of estimates and bid proposals for both lump sum and GMP projects.  
• Oversight/Management of Project Engineer and associated responsibilities including document Control, RFIs, Submittals, Material Delivery Tracking and Meeting Minutes. 
• Mentor: support, develop, and train supporting team members, including Project Engineers. 
• Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations. 
• Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior to commencing work. 
• Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team. 
• Assist the project Superintendent and other team members in the resolution of all critical issues, RFI’s, etc. with a focus on quality, cost and schedule; provide documentation as necessary. 
• Take ownership of the closeout process: complete and implement project closeout checklist. 
• Manage close-out documentation (as-builts, O&Ms, warranties, test reports, etc.) for submission to Design Team and Owner. 
• Manage financial closeout process with subcontractors and Owner. 
• Punch List: Upload and distribute the punch list through Procore to subcontractors. 
• Assist with coordinating work completion as required and maintain an accurate log of items to be completed. 
• Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive to resolutions. 
• Safety: perform regular safety walks with field and safety staff and record observations.  

Key Skills 

• Strong communication skills. 
• Ability to review, understand and support all change management processes. 
• Strong initiative and problem-solving abilities.  
• Ability to multi-task and self-prioritize.  
• Motivated and driven.
• Ability to work in a team environment with a primary focus on collaboration.   
• Excellent written and verbal presentation skills.

Required Experience

• A bachelor's degree in engineering, Construction Management or Architecture preferred. 
• 3 - 5 years’ experience within the construction industry in project management or similar role.  
• OSHA 10 and OSHA-30 preferred. 
• Additional proficiencies may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).