Executive Assistant, Office of the Bishop

OVERVIEW:

Join our team as an Executive Assistant to play a key role in supporting Office of the Bishop operations. We are looking for a detail-oriented, collaborative individual seeking a consistent, in-office role (Monday-Friday, 8:30 AM - 4:30 PM) to make a tangible impact.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares documents, memorandums, and other correspondence in support of the Bishop (referencing the Style Guide of the United States Conference of Catholic Bishops) ensuring mail is timely and efficiently handled.
• Screens telephone calls, answers questions and/or redirects them when appropriate including calls from various religious orders, politicians, committees, and Vatican representatives.
• Greets and receives Bishop's guests, visitors, and personnel in a friendly and sincere manner.
• Maintains Bishop's online and paper calendars, scheduling or coordinating appointments and meetings.
• Manages incoming emails to Bishop, forwarding as necessary and saving each to designated email folders.
• Resolves or forwards incoming calls as appropriate for timely resolution, to other departments or parishes.
• Prepares timely check requests to vendors and staff reimbursements, maintains spending report entries, balances monthly household account statements and processes reimbursements to that account.
• Coordinates calendars and schedules for the Bishop, consulting with appropriate clergy and all senior staff.
• Maintains filing system, both paper and scanned electronic files.
• Oversees household staff.
• Executes essential professional and personal errands for the Office of the Bishop.
• Maintains the utmost professionalism and confidentiality while adhering to diocese policies and procedures.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES needed to successfully perform the essential duties and responsibilities of this position include:

• Associate or bachelor's degree preferred.
• Proven experience as an executive assistant, office administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to interact professionally with co-workers, clients and visitors.
• Ability to work under pressure and prioritize workload.
• Excellent organizational and time-management skills.
• Strong ability to effectively communicate verbally and in written form, and interpret written information.
• Ability to work independently and as part of a team.
• Practicing member of the Catholic faith in good standing strongly preferred.

PHYSICAL DEMANDS:

This position may require extended periods of standing, sitting, bending, lifting or other tasks during the course of the work.

WORK ENVIRONMENT:

This position requires the employee to work in an environment consistent with an office function. TO APPLY: SEND RESUME AND COVER LETTER TO [REMOVED - SEE ORIGINAL LISTING]