Procurement & Sourcing Specialist

Job Description

Job Description

Role Overview

The Procurement & Sourcing Specialist is responsible for sourcing, purchasing, and managing materials, components, equipment, and services required to support operations. This position works closely with Production, Engineering, Quality, Warehouse, Facilities, and Finance to ensure materials are available to meet production schedules while maintaining appropriate cost, quality, inventory, and supplier-performance standards.

The role supports the procurement of electronic components, PCB/PCBA materials, mechanical components, packaging materials, MRO supplies, and other goods and services related to production and general operations. The Procurement & Sourcing Specialist also identifies and evaluates suppliers, negotiates pricing and commercial terms, monitors supply risks, and develops sourcing strategies that support operational and financial objectives.

Essential Duties & Responsibilities

• Source and procure electronic components, raw materials, mechanical parts, packaging, equipment, MRO supplies, and services required for manufacturing operations.
• Review purchase requisitions, MRP requirements, inventory levels, forecasts, and production schedules to determine purchasing requirements.
• Issue purchase orders and ensure accuracy of pricing, quantities, specifications, delivery dates, payment terms, and other commercial requirements.
• Identify, evaluate, qualify, and develop domestic and international suppliers based on cost, quality, capacity, technical capability, lead time, reliability, and overall business risk.
• Obtain and analyze supplier quotations and conduct competitive bid/RFQ processes.
• Negotiate pricing, lead times, minimum order quantities, payment terms, freight terms, and other commercial conditions.
• Work with Engineering and Quality to ensure purchased materials meet drawings, specifications, BOM requirements, approved manufacturer requirements, and applicable quality standards.
• Monitor supplier performance related to on-time delivery, quality, responsiveness, pricing, and corrective actions.
• Maintain communication with suppliers regarding order status, shortages, schedule changes, expedites, and delivery requirements.
• Proactively identify component shortages, extended lead times, allocation issues, obsolescence, end-of-life notifications, and other supply-chain risks.
• Coordinate alternate sourcing and component substitution activities with Engineering and Quality when required.
• Support new product introduction (NPI) by sourcing new components, obtaining quotations, validating lead times, and identifying supply risks.
• Assist with BOM cost analysis and identify opportunities for cost reduction, supplier consolidation, localization, and strategic sourcing.
• Maintain purchasing and supplier information within ERP/MRP systems, including pricing, lead times, supplier data, and purchase-order records.
• Resolve discrepancies involving invoices, receipts, quantities, pricing, damaged material, rejected material, and supplier returns.
• Partner with Production Planning and Warehouse teams to maintain appropriate inventory levels while minimizing excess and obsolete inventory.
• Support supplier audits, supplier corrective actions, and supplier qualification activities as required.
• Maintain purchasing documentation and records in accordance with company procedures and applicable quality-system requirements.
• Monitor market conditions affecting electronic-component pricing, availability, tariffs, freight, and lead times.
• Prepare procurement reports and track relevant KPIs such as purchase-price variance, supplier on-time delivery, cost savings, shortages, and supplier performance.
• Perform other procurement and supply-chain duties as assigned.

Qualifications

• Experience: 3–5 years of procurement, purchasing, sourcing, or supply-chain experience preferred, with experience in electronics manufacturing, contract manufacturing, EMS, PCBA, semiconductor, or related manufacturing environments strongly preferred.
• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Operations, Engineering, or a related field is required. Equivalent relevant experience may be considered.
• Technical Skills:
  • Knowledge of electronic-component sourcing and familiarity with components such as ICs, semiconductors, resistors, capacitors, connectors, PCBAs, cables, and electromechanical components.
  • Experience reading BOMs and working with manufacturer part numbers, approved vendor lists, and engineering specifications is highly desirable.
  • Vendor relationship management skills. Strong vendor management and negotiation skills, with the ability to negotiate pricing, terms, lead times, and agreements while maintaining positive supplier relationships.
  • Experience with ERP/MRP systems such as SAP, purchasing and inventory concepts, RFQ analysis, Excel-based cost analysis, and supplier-performance management.