Senior Accounting Specialist

About Us

We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.

Job Summary

Heritage Mechanical is seeking a Senior Accounting Specialist responsible for supporting the VP of Finance/CFO with day-to-day accounting activities. Responsibilities include supporting month-end closes, WIP schedules, payroll and human resources.

Compensation Range: $85,000 - $95,000

This position is bonus eligible.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Support the VP of Finance/CFO with performing financial reporting, accounting, payroll and HR compliance.
• Oversee in-house payroll for multiple unions and process weekly payroll for approximately 30 office employees.
• Assist with month-end closes with reconciliation of general ledger to job cost and account analysis.
• Assist with job costing, WIP schedules and revenue recognition, while ensuring GAAP compliance.
• Prepare quarterly payroll tax filing with W-2 and ACA processing.
• Prepare annual tax schedules, quarterly sales tax and highway use tax filings.
• Collaborate with project teams with respect to project accounting and material issues: billings, collections, change orders, back charges, close-outs, labor and material costs, and profit/loss analysis.
• Responsible for ongoing compliance of maintaining employee files and associated records in accordance with all state and federal requirements.
• Administration of Company policies and procedures.
• Enter employee data in the company's HRIS including salary, bonus, benefits, 401(k), and FSA administration.
• Maintains hiring, discipline, and termination practices in compliance with all applicable state and federal regulations including but not limited to EEOC and OFCCP compliance.
• Assist with benefit inquiries on all employee benefit and company HR policy questions.
• Support special projects and events, including benefits open enrollment, recognition events, performance reviews, training, company events, etc.
• Creates compliant annual Affirmative Action Plan, EEO-1, VETS Reports and related Federal or State reports.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Follow internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Handle confidential information in a professional manner, respecting employee privacy while maintaining company confidentiality. Interacts with various levels of management, vendors and employees.
• Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements/Preferred Education and/or Experience

• BA/BS in Accounting or Finance preferred.
• Minimum of 3 years Accounting experience. Construction accounting experience preferred. Payroll experience preferred.
• Working knowledge of federal, state, and city regulations and guidelines.
• Public Accounting experience a plus.
• Working knowledge of federal, state and local laws governing financial and accounting practices.
• Human resources experience is desirable.

Computer Skills

• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software.
• Familiarity with Windows based operating systems and web based applications.
• Ability to create, file and manage electronic documents.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to EMCOR values.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.


EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.