Program Analyst

Program Analyst

Duties of the Program Analyst Program Management and System Support:

• Works closely with assigned sections to help with daily needs as they arise.
• Project oversight and management for all new programs and services being offered, from conceptualization to implementation.
• Assess the clinical needs of assigned sections and assist in recruitment efforts by working with HR to develop job announcements and recruitment avenues, to include recruitment, relocation and retention incentives, education-debt repayment programs and other incentivized mechanisms.
• Proficient in technical aspects of job duties to include utilizing VSSC and CDW data cubes (if applicable), Pyramid Analytics, VISN data reports and possesses the ability to create and manage clinic grid/profile reports for all services throughout the facility.
• Perform, oversee, monitor, and analyze administrative programs to include scarce medical/health care sharing contracts, equipment contract development, recruitment and retention of service line clinicians, implementation and oversight of projects, participation in general administration activities, monitor and report performance data and clinical operations.
• Work in collaboration with BioMed and Supply Chain Management to ensure equipment is being accounted for through inventory management and noting any equipment nearing end of life.

Clinic and Grid Management:

• Manages all clinic/provider profiles and scheduling grids, including set up and clinic maintenance.
• Ensures all providers and fellows are at a minimum 80% bookable by managing annual grid reviews
• Daily management of unplanned provider absences ensuring this information is completed and shared timely with all Stakeholders.
• Understands the clinic practice management structure.
• Shares information from the facility Group Practice Manager regarding updated directives or mandates to staff that may require attention or training.
• Logs appropriate labor mapping for individual providers.

Administrative oversight/Miscellaneous:

• Develops and monitors Medicine Service control points, special purpose funding, and yearly budget for review by the Supervisory Management Analyst and the Chief of Medicine Service.
• The incumbent serves in an oversight capacity to ensure the budgets are developed in accordance with current guidance and operational needs. The incumbent will train operational staff that have budget responsibilities and keep the Supervisory Management Analyst assigned to Medicine Service abreast of the budget and foreseeable needs.
• Assist in the development and training of Medicine Service administrative staff and administrative student trainees. The incumbent will provide close technical review of their work performed, identify weak areas, and in collaboration with management or the immediate supervisor, provide input or feedback regarding additional training or formal training needs.
• Help monitor and track required documents, tasks and action and suspense items received through various avenues, creating spreadsheets for tracking and reporting purposes
• Assist with timekeeping certifications, tracking leave requests and verifying accuracy of timekeeping reports

Promotion Potential:

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday-Friday 7:30am-4:00pm

Telework:

Not available

Virtual:

This is not a virtual position.

Position Description/PD#: Program Analyst:

PD919710 and PD919700

Relocation/Recruitment Incentives:

Not authorized

Critical Skills Incentive (CSI):

Not authorized

Permanent Change of Station (PCS):

Not Authorized