Sales Coordinator

Sales Coordinator

The Sales Coordinator provides critical administrative, operational, and customer support for sales, asphalt, and aggregate operations. This position is responsible for coordinating sales activities, maintaining pricing and bid information, processing invoices and purchase orders, supporting inventory management, and ensuring accurate reporting across multiple business functions. The role serves as a key liaison between sales, operations, accounting, and customers to support efficient business operations and exceptional customer service.

Key Responsibilities Sales Administration & Customer Support

• Process sales order exceptions and maintain customer pricing and quotes within company systems.
• Prepare, update, and distribute customer quotations and pricing information.
• Track and maintain bid opportunities and proposal activity.
• Review and validate cash-on-delivery (COD) sales orders prior to billing for accuracy, including materials, freight, taxes, and pricing.
• Produce and distribute sales invoices and related customer documentation.
• Coordinate customer communications including price list updates and pricing notifications.
• Support account setup activities and collaborate with credit personnel regarding customer account management and accounts receivable.
• Maintain sales tax exemption documentation and ensure compliance with company requirements.
• Generate and distribute sales reports, shipment reports, quotation reports, and other business analytics.
• Additional support to cross-functional teams on an as-needed basis.

Collaboration & Communication

• Partner with sales representatives, operations personnel, logistics teams, accounting, and customers to resolve issues and support business objectives.
• Respond to customer inquiries and provide timely, professional service.
• Assist management with special projects, reporting requests, and process improvements.
• Ensure accuracy, timeliness, and confidentiality in all records and communications.

Qualifications Required

• High School Diploma or GED required.
• Minimum of 2 years of experience in sales administration, customer service, operations support, accounting support, or a related field.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational and administrative skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.

Preferred

• Experience within construction materials, aggregates, asphalt, manufacturing, transportation, or related industries.
• Experience with ERP, inventory management, customer management, or order processing systems.
• Knowledge of billing, invoicing, accounts receivable, and purchase order processes.

Knowledge, Skills, and Abilities

• Excellent customer service skills.
• Strong written and verbal communication skills.
• Time management and prioritization abilities.
• Analytical and problem-solving skills.
• Financial and business acumen.
• Ability to work independently and collaboratively across departments.
• Strong attention to detail and commitment to data accuracy.
• Proficiency in spreadsheet management and reporting tools

A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications. At Martin Marietta, we strive to work with the best and the brightest those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.

In return, we offer a highly competitive benefits package, including:

• Medical
• Prescription Drug
• Dental
• Vision
• Health Care Reimbursement Account
• Dependent Care Reimbursement Account
• Wellness Programs
• Employee Assistance Plan
• Paid Holidays and Vacation
• 401(k) with Company matching
• Pension
• Salary Continuation Short-Term Disability
• Long-Term Disability Options
• Employee Life Insurance
• Spouse & Dependent Life Insurance
• Business Travel Accident Insurance
• Direct Deposit Payroll
• Educational/Tuition Assistance Plan
• College Scholarship Program for dependent children
• Matching Gift Program
• New Auto Purchase Discount Plans

At Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.