Accounts Payable Specialist

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?


Bayhealth Medical Center is Central and Southern Delaware's healthcare leader with hospitals in Dover and Milford, as well as stand-alone Emergency Department in Smyrna and a hybrid Emergency Department and Urgent Care in Milton. We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore. Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!


Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including:

• Generous Paid Time Off and Paid Holidays
• Matching 401(k)/403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Location: Kent Campus Hospital

Status: Full Time 80 Hours

Shift: Days

SALARY RANGE: 20.64 - 30.97 HOURLY

General Summary:

Lead role responsible for processing all accounts payable invoices by assigned vendor, assuring proper approval and coding, resolving Accounts Payable (AP) discrepancies. Maintain electronic filing and reconciliation of liability for all payment types.

Responsibilities:

1. Process weekly batch checks and electronic payments for all outgoing payments. Assist Accounts Payable (AP) Manager to maintain internal control procedures.
2. Enter Purchase Order (PO) related and standard invoices into system for payment. Monitor PO accrual report and report Liability amount monthly to AP Manager to maintain internal control procedures.
3. Ensure invoices are approved, coded and recorded in the correct period (prepaids, accruals and capital expense). Assure complete document imaging processes. Resolve (AP) and vendor discrepancies, working with Resource Management and other departments with invoice and payment research. Assure vendor statements are researched timely within assigned alphabet group.
4. Serves as AP team lead for monthly Hospital Utilities, recurring rent payments, temporary labor, and the McKesson Pharmaceuticals accrual.
5. Draft new, and update existing, accounting policies related to Accounts Payable.
6. Assist AP Manager in 1099 tax filing. Maintain vendor master by ensuring address and tax information is up to date.
7. Assist with Monthly close, maintaining accruals until AP is closed. Execute special analysis requests as needed. Work directly with auditors for annual financial audits, and Single Audits.
8. Serve as AP team IT Liaison for system updates and Enterprise Resource Planning (ERP) implementation and future enhancements.
9. Support ongoing implementation of ACH payments for AP.
10. All other duties as assigned, within the scope and range of job responsibility.

Required Education, Credential(s) and Experience:

• Education: Associate Degree
  ; Accounting
  ; In lieu of Associate Degree four (4) additional years related experience required
• Credential(s): ;
• Experience:
  Required: Two (2) years in accounts payable function. Familiar with 1099 process.
  Preferred: Experience in a healthcare non-profit environment

Preferred Education, Credential(s) and Experience:

• Education: Bachelor Degree
  Accounting
  Or Bachelor's Degree in Finance or business-related field.
• Credential(s):
• Experience:

To view a full list of all open position at Bayhealth, please visit: