Institutional Analyst - Finance & Student Funding

Stanbridge University is seeking an Institutional Analyst - Finance & Student Funding to support data-driven decision making across finance, enrollment, financial aid, and campus operations. This is a fully on-site role based in Irvine, California, requiring in-person attendance five days per week.

The Institutional Financial Analyst serves as a key analytical partner to university leadership by evaluating institutional performance, student funding trends, enrollment-driven revenue, and operational effectiveness across multiple campuses. This position works closely with Finance, Financial Aid, Student Accounts, Human Resources, Operations, and Academic Leadership to provide accurate reporting, forecasting, and actionable insights that support strategic decision-making.

The ideal candidate combines strong financial and analytical skills with an understanding of higher education operations. This role is well suited for professionals from institutional research, financial aid administration, student financial services, university finance, enrollment management, or higher education analytics functions who are looking to expand their impact through strategic institutional analysis.
Key Responsibilities
Institutional Financial Analysis

• Analyze financial and operational performance across multiple campuses and departments.
• Evaluate institutional trends related to enrollment, retention, student funding, revenue, and expenses.
• Identify opportunities to improve financial performance, operational efficiency, and resource allocation.
• Allocate shared expenses using consistent and supportable methodologies.
• Prepare analyses and recommendations for university leadership and executive decision-makers.

Higher Education Revenue & Student Funding Analysis

• Analyze enrollment-driven revenue streams, including tuition, fees, institutional aid, scholarships, grants, military education benefits, and Title IV funding.
• Monitor student funding trends and evaluate their impact on institutional financial performance.
• Partner with Financial Aid and Student Accounts teams to reconcile student funding activity and identify reporting variances.
• Support revenue forecasting by analyzing enrollment trends, persistence, student funding utilization, and related financial metrics.
• Assist with reporting and analysis related to federal, state, institutional, and military funding programs.

Data Gathering & Validation

• Collect financial and operational data from multiple internal systems, including accounting platforms, student information systems, payroll systems, financial aid systems, and departmental sources.
• Perform data validation, reconciliation, and quality assurance reviews across systems that may not be fully integrated.
• Investigate discrepancies and ensure consistency and accuracy of reporting data.
• Partner with departments across the university to obtain, validate, and interpret required information.

Budgeting & Forecasting

• Assist in the development and management of annual budgets across multiple campuses and operational units.
• Monitor actual performance versus budget and investigate significant variances.
• Support rolling forecasts and scenario-based planning initiatives.
• Develop financial models to support strategic planning and institutional growth initiatives.
• Evaluate the financial impact of enrollment changes, program growth, staffing decisions, and operational initiatives.

Payroll & Workforce Analysis

• Analyze payroll expenses across campuses, departments, and academic programs.
• Monitor labor cost trends and support workforce planning initiatives.
• Assist leadership in understanding compensation-related cost drivers and staffing impacts.
• Evaluate productivity and operational metrics that influence financial performance.

Reporting & KPI Development

• Prepare monthly, quarterly, and ad hoc reporting packages for university leadership.
• Build and maintain Excel-based models, dashboards, and reporting tools.
• Develop and monitor key performance indicators, including:
• Cost per student
• Revenue per student
• Enrollment yield metrics
• Retention-related financial indicators
• Campus-level profitability and margin analysis
• Operational efficiency measures
• Present findings and recommendations in a clear and actionable manner.

Process Improvement & Analytics Automation

• Identify opportunities to improve reporting accuracy, data integrity, and analytical efficiency.
• Recommend and support implementation of process improvements and automation initiatives.
• Utilize AI-powered tools and emerging technologies to streamline reporting and analytical workflows.
• Support standardization of institutional reporting practices across campuses and departments.

Qualifications
Required

• Bachelor's degree in Finance, Accounting, Business Administration, Economics, Data Analytics, Higher Education Administration, or a related field.
• Two (2) to five (5) years of experience in financial analysis, institutional research, higher education analytics, financial aid administration, student financial services, accounting, budgeting, or a related analytical role.
• Advanced proficiency in Microsoft Excel, including financial modeling, reporting, and data analysis.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Experience gathering, validating, and reconciling data from multiple systems and stakeholders.
• Ability to communicate complex information clearly to both technical and non-technical audiences.
• Comfortable using AI tools and automation technologies (e.g., Excel AI features, ChatGPT, Copilot, or similar platforms) to improve reporting and operational efficiency.
• Ability to work collaboratively across departments and independently manage multiple priorities.
• Must be able to work on-site in Irvine, California, five days per week.

Preferred

• Experience working in a college, university, vocational school, or other higher education environment.
• Working knowledge of federal Title IV financial aid programs, FAFSA processing, verification, packaging, disbursement, and compliance requirements.
• Experience with student accounts, bursar operations, financial aid reporting, enrollment management, or institutional research.
• Familiarity with student information systems (SIS), financial aid management systems, or higher education ERP platforms.
• Experience analyzing enrollment-driven revenue models and student funding programs.
• Knowledge of accreditation, regulatory reporting, and higher education compliance requirements.
• Experience with accounting systems such as QuickBooks or similar financial platforms.
• Experience developing dashboards, business intelligence reports, or data visualization tools.

Compensation

• $75,000-$90,000 annually
• Compensation is based on education, experience, and internal equity considerations

Conditions of Employment

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

• Standard office/classroom/lab or clinical setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in skills labs or bedside environments as required by the program.
• Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines.

Physical Demands

• Regularly sits for extended periods.
• Physical ability to perform program- or department-related duties.
• Proficient in using electronic keyboards and office equipment.
• Effective verbal communication via phone and in person.
• Ability to read fine print, operate computers, and understand voices clearly.
• Able to lift, carry, and/or move objects weighing 10-25 pounds as needed.

Employee Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values

• Diversity and Inclusion: Stanbridge University's motto, "Strength through Diversity," reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs-ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.