School Business Administrator

Secretary High School Principal

The secretary will impact the educational process by maintaining a well organized office that will contribute to the administrative process.

Qualifications: The secretary must have a high school diploma and previous secretarial experience. He/She must possess superior typing and computer skills. Business courses would be beneficial. The secretary must have excellent communication skills.

Position Classification: Support Staff

Fair Labor Standards Act: Non-Exempt

Supervisor: The secretary will report directly to the building principal.

Duties: The secretary will:

• Perform work as secretary to the building principal and assistant principals.
• Answer phone and direct calls
• Perform correspondence typing and filing for administrators (GED, Suspension, Collection of Student Debts, etc).
• Process and monitor all purchase orders submitted to the principal and superintendent (building budget and PDC purchase orders)
• Assist teachers with requisitions, budget revisions, planning budget for the next school year
• Monitor usage of all credit cards and monthly statements
• Pickup/Disperse mail at central office
• Maintain electronic master building calendar (process activity requests)
• Maintain building inventory
• Collect funds for student debts; such as lost textbook, chromebooks/charger/ADPP
• Professional/Special Events Planner - high school faculty meetings, luncheons, breakfasts, retirement receptions, interviews, Business Expo
• Assist with the graduation ceremony (process purchase orders for graduation expenses, collect senior contracts, coordinate graduation set up with MSU, and graduation correspondence to board members and central office)
• Keep abreast of supplies for office and order when needed.
• Perform any other duties requested by the principal and assistant principal.

Revised: April 18, 2022