Grants & Contracts Specialist - Pittsburgh, PA

Job Description

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McGowan Institute for Regenerative Medicine is seeking an experienced and proactive Grants & Contracts Manager (Pre & Post-Award) to manage and support proposal preparation and post-award activities for a large volume of federal and non-federal sponsored research projects. This role requires strong understanding of compliance and sponsor regulations, solid expertise in budgeting, proposal submission and post-award management. The ideal candidate will be able to effectively collaborate with faculty, department leadership, central offices to ensure financial accuracy, compliance, and transparency. The candidate will have strong attention to detail, strong communication and problem solving skills and ability to manage multiple priorities in a dynamic research environment.


Job Summary
Performs pre- and post-award accounting duties for very complex grants and contracts. Prepares, negotiates, and monitors very complex grants, contracts, subcontracts, and budgets. Prepares complex government applications and reports and interprets policy and procedure. Monitors account activity, performs internal audits, processes budget modifications, analyzes financials, and reviews routine reports. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions
This position manages administrative and financial aspects of the full lifecycle of sponsored research program administration. The responsibilities include:
• Preparation and submission of proposals, subawards, etc. for various federal and non-federal sponsors
• Performs award set up for new awards and ensures compliance with sponsor and university regulations, policies and procedures
• Performs post-award accounting duties for complex grants and contracts; prepares and submits invoices, re-budgets projects, and sets up sub-awards and contracted services agreements; coordinates the purchasing of supplies and equipment.
• Monitors account activity, including expenditures, cost transfers, adjustments, reconciliations, and other related transactions; performs internal audits and resolves complex issues.
• Ensures accuracy and adherence to budgets, sponsor terms, federal regulations, policies, and procedures; provides policy and procedure interpretation.
• Prepares complex reports to federal and sponsoring agencies; analyzes financial documentation and reviews routine reports.
• Submits account closing memos for Sponsored Research Accounting
• Facilitates data use, material transfer and other agreements for faculty

Physical Effort
Mostly sedentary. May require lifting up to 25 lbs.


The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular
Job Classification Staff.Grants & Contracts Specialist IV (Pre & Post-Award)
Job Family Research
Job Sub-Family Grants & Contracts
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification N/A
Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range $58,979.04-$88,464; based on qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Not Applicable