Stewardship Coordinator

Role Description

To advance the purpose of InterVarsity, this position will support the execution of donor experience and stewardship initiatives in close partnership with the Director. This role ensures high-quality implementation across donor events, communications, campaign materials, and engagement touchpoints.

The Coordinator is detail-oriented, proactive, and highly organized—able to manage multiple projects while maintaining clear communication and follow-through. This role translates direction into well-executed plans, clear systems, and thoughtful donor-facing materials. It combines strong coordination skills, writing ability, and light design capacity to support meaningful donor relationships and internal alignment.

Major Responsibilities

• Personal: Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world.
• Support Donor Experience Initiatives:
  • Coordinate logistics and execution of President’s Fellowship gatherings, Vision Summits, guest programs, cultivation events, and special donor engagements.
  • Support project timelines, vendor coordination, and cross-team communication.
  • Serve as an on-site host at donor events, offering a gracious and attentive presence that reflects the organization’s values—anticipating needs, engaging relationally, and helping create a welcoming, seamless experience for guests.
  • Help ensure donor-facing experiences reflect organizational excellence, warmth, and clarity.
• Coordinate Stewardship Systems & Communications:
  • Coordinate stewardship touchpoints across the donor lifecycle (mailings, reporting cycles, milestone recognition, acknowledgments), maintaining tracking systems that support visibility and follow-through.
  • Assist in reinforcing stewardship rhythms with Gift Officers by tracking timelines and prompting next steps.
  • Draft and, when appropriate, handwrite donor communications—including event invitations, stewardship letters, impact summaries, follow-up notes, and campaign updates.
  • Partner with Communications to ensure consistency in messaging and brand across donor materials.
• Writing & Design Support:
  • Draft and edit donor-facing materials under the direction of the Director, including:
    • One-page briefs
    • Donor reports
    • Event programs
    • Case support materials
    • Stewardship updates
    • Emails: including invitations and correspondence
  • Create clean, professional materials using approved templates (PowerPoint, Canva, InDesign, or similar tools).
  • Format presentations and proposal decks.
  • Maintain visual consistency across donor experience materials.
• Support Campaign & Major Gift Execution:
  • Assist in the development of fundraising tools such as proposal templates, gift agreements, and talking points.
  • Track donor engagement and support follow-through across assigned segments.
  • Coordinate with the Strategic Giving Team to support data tracking and reporting.
• Cross-Functional Coordination:
  • Serve as a coordination point for stewardship-related communication across Development, President’s Office, Communications, and Field Ministry.
  • Prepare briefing materials and internal summaries for donor-related meetings.
  • Help manage shared calendars and engagement timelines.
• Operational Support & Execution:
  • Maintain project plans, dashboards, and stewardship calendars.
  • Identify and communicate workflow improvements to enhance efficiency and donor experience.
  • Support timely execution of projects while upholding standards of excellence.

Qualifications

• Annually affirm InterVarsity’s Statement of Faith
• Bachelor’s degree preferred
• 2–4+ years of experience in development, communications, project coordination, or donor relations
• Demonstrated ability and commitment to work in a diverse team environment
• Effective oral and written communication skills
• A working knowledge of current Microsoft Software applications (Outlook, Word, Excel, Access and PowerPoint) is preferred
• Proficiency in presentation and light design tools (PowerPoint, Canva, Adobe, etc.)
• Strong organizational and project coordination skills
• Ability to manage multiple priorities with attention to detail
• High relational intelligence and discretion
• Ability to travel quarterly to various conferences and meetings

Benefits

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Equal Employment Opportunity

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.