Centralized Clinical Research Operations Analyst II

Job Posting Title: Centralized Clinical Research Operations Analyst II ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Oct 05, 2026 ---- Position Duration: Expected to Continue Until Sep 30, 2029 ---- Location: AUSTIN, TX Job Details: GENERAL NOTES Dell Medical School is seeking a Centralized Clinical Research Operations Analyst II. This is a grant-funded position with an end date of September 30th, 2029, renewable based on availability of funding, work performance, and progress toward goals. RESPONSIBILITIES Clinical Research Operations Analysis & Program Support Supports operational coordination across centralized clinical research services including study start-up, regulatory support, research coordination services, and recruitment infrastructure. Performs operational analyses that support clinical research program performance, service utilization, and operational capacity planning. Assists with development of standardized operating procedures, workflow documentation, and operational guidance resources used by research teams. Supports implementation of new research operational programs, service lines, and infrastructure initiatives within the Clinical Trials Office. Coordinates operational initiatives that improve efficiency, consistency, and scalability of clinical research operations. Operational Reporting, Data Analytics & Performance Monitoring Develops and maintains operational dashboards and performance reports related to study activation timelines, enrollment performance, regulatory submissions, and operational service delivery. Analyzes data from research systems such as Clinical Trial Management Systems (CTMS), Epic Research, and electronic regulatory platforms to identify operational trends and performance gaps. Prepares operational reports and analytics used by research leadership to support strategic planning and operational decision-making. Assists with development of standardized performance metrics used to monitor clinical research program effectiveness. Research Systems Integration & Operational Technology Support Coordinates operational workflows across research technology platforms including Epic Research, Clinical Trial Management Systems (CTMS), and electronic regulatory systems. Supports configuration, testing, validation, and optimization of research operational workflows within research systems. Works with Research IT and operational stakeholders to ensure research technology systems align with operational workflows and regulatory requirements. Supports research system implementation activities including testing, workflow validation, and operational readiness planning. Process Improvement & Workflow Optimization Leads operational improvement initiatives focused on reducing study activation timelines, improving research coordination efficiency, and enhancing regulatory workflow consistency. Identifies operational inefficiencies and recommends workflow redesign or system improvements. Supports implementation of standardized tools, templates, and operational resources used across research programs. Monitors operational performance and helps implement corrective actions to address workflow bottlenecks. Cross-Functional Operational Coordination Collaborates with research administration units including research contracts, regulatory affairs, compliance, finance, and clinical operations. Serves as a liaison between research operational teams and research technology partners. Supports coordination of enterprise research initiatives impacting clinical trial operations. Marginal or Periodic Functions Participates in research system upgrades, configuration testing, and research system go-live preparation. Supports onboarding of new research programs or departments into centralized research operational services. Participates in operational workgroups and committees focused on research infrastructure and process improvement. Adheres to internal controls and reporting structure. Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES Integrity and Trust Demonstrates ethical conduct and maintains strict confidentiality when handling sensitive research, regulatory, financial, and participant information. Escalates potential operational or compliance concerns and documents supporting operational determinations when appropriate. Safeguards protected health information (PHI) and confidential sponsor or institutional research information. Process Management Supports development and management of standardized clinical research operational processes including study start-up workflows, regulatory submission coordination, and research coordination service models. Contributes to development of operational tools, workflow documentation, and guidance materials used by research teams. Supports continuous improvement initiatives aimed at improving operational efficiency and compliance. Managing and Measuring Work Manages multiple operational initiatives and reporting activities simultaneously while maintaining accuracy and documentation quality. Monitors operational performance metrics including activation timelines, service delivery performance, and research system utilization. Supports development of operational reporting frameworks used to evaluate clinical research program performance. Problem Solving Uses operational data, research system reports, and workflow analysis to identify operational challenges and recommend solutions. Investigates workflow discrepancies by reconciling protocol requirements, regulatory obligations, operational procedures, and system configurations. Supports implementation of sustainable improvements through workflow redesign, documentation updates, and staff training. Customer Focus Supports investigators and research teams by helping navigate operational processes and research infrastructure. Provides operational guidance related to clinical trial workflows, research systems, and centralized research services. Maintains strong collaborative relationships with research administration and clinical operations teams. Communicating Effectively Communicates clearly with research staff, investigators, and institutional stakeholders. Prepares operational reports, workflow documentation, and training materials. Assists with presentation of operational metrics and performance reports to research leadership. Dealing with Ambiguity Remains effective under changing operational priorities, evolving regulatory requirements, and new research initiatives. Supports operational continuity during research system implementations, workflow changes, and institutional process updates. EDUCATION & EXPERIENCE Minimum Qualifications Bachelor’s degree in Healthcare Administration, Public Health, Life Sciences, Business Administration, or related field. 2 years of experience in clinical research operations, research administration, program coordination, research systems support, or related healthcare operations roles. Experience supporting clinical trial operational workflows including study start-up, regulatory coordination, research coordination services, or research program administration. Experience working with research technology systems such as Clinical Trial Management Systems (CTMS), electronic regulatory platforms, or electronic health record research modules. Preferred Qualifications Experience supporting operational analytics, performance reporting, or research program management within an academic medical center. Experience supporting research system implementations or research operational infrastructure development. Knowledge of Good Clinical Practice (GCP), human subjects research regulations, and FDA-regulated clinical research environments. LICENSES, REGISTRATIONS OR CERTIFICATIONS Required: None Preferred: ACRP or SOCRA certification (CCRP, CCRC, or equivalent clinical research certification) Training related to Good Clinical Practice (GCP) or clinical research compliance Experience with Epic Research Module and/or Clinical Trial Management Systems (CTMS) undefined SALARY RANGE $61,039+ depending on qualifications WORKING ENVIRONMENT/EQUIPMENT Standard office equipment Repetitive use of a keyboard Occasional interaction with clinical research staff in clinical environments Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation and proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) . If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. 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