Lead Treatment Coordinator / Practice Administrator
Smile Jobs
Job Description
Job Description
Downers Grove Dentistry and Orthodontics | Lead Treatment Coordinator / Practice Administrator
- Downers Grove, IL
- Full-Time | On-Site | Mon–Fri + Every Other Saturday
- Growth Opportunity
About Us
We are a growing, patient-centered general dental practice in Downers Grove dedicated to delivering exceptional care and outstanding patient experiences. We’re looking for an experienced Lead Treatment Coordinator / Practice Administrator to help lead our front office operations and keep our practice running smoothly and efficiently.
If you’re highly organized, enjoy working with people, and are ready to take on a leadership role with real impact, we’d love to meet you!
What You’ll Do
- In this role, you will be a key leader in our practice, overseeing both patient coordination and front office operations. Responsibilities include:
- Welcome patients and create a warm, professional first impression
- Manage phones, patient inquiries, and appointment requests
- Coordinate and optimize daily scheduling for efficient workflow
- Present and explain treatment plans with clarity and confidence
- Verify insurance benefits and guide patients through coverage details
- Discuss financial arrangements and payment options
- Collect and post payments, co-pays, and account balances
- Submit and follow up on insurance claims; resolve billing issues
- Maintain accurate patient records and insurance information
- Manage recall systems and patient reactivation efforts
- Lead front office communication and support team coordination
- Oversee administrative systems and drive office efficiency
- Monitor production and collection goals and support team performance
- Track expenses and assist with budget management
- Review P&L reports to identify growth opportunities
- Foster a positive, team-first culture and exceptional patient experience
Qualifications
Required
- Experience in a dental front office and/or treatment coordinating role
- Strong communication and organizational skills
- Knowledge of dental insurance and treatment presentation
- Experience with dental practice management software
- Positive, team-oriented attitude
Preferred
- Experience managing production goals and office finances
- Ability to read and interpret P&L reports
- Prior leadership or administrative oversight experience
Schedule
- Monday & Tuesday: 8:00 AM – 5:00 PM
- Wednesday: 7:00 AM – 4:00 PM
- Thursday: 10:00 AM – 6:00 PM
- Friday: 8:00 AM – 4:00 PM
- Every Other Saturday: 8:00 AM – 2:00 PM
Compensation & Benefits
- Competitive pay based on experience
- Supportive, collaborative team environment
- Strong opportunity for career growth and long-term stability
Why Join Us?
This is more than just a front office role, it’s an opportunity to take ownership, lead systems, and play a vital role in the growth of a thriving dental practice. We value teamwork, positivity, and people who genuinely care about patient relationships.
Apply today, we look forward to meeting you!
Smile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, Colorado, and Ohio. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.
Vacancy posted 4 days ago
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