Records Technician - Police Department

Records Technician Police Department

Pay: $30.08 - $39.01 per hour, DOQ Full-time, Non-Exempt, Union, Benefit Eligible

Join our team as a Records Technician in the Police Department at the City of Eagan! This role plays a vital part in ensuring accurate and efficient operations for the Police Department. You'll be responsible for transcription, data entry, and assisting with case work. If you have a passion for accuracy, strong communication skills, and experience in clerical work, apply today!

Essential Position Functions

• Data entry from digital and live dictation of police reports, statements, correspondence and other misc. documents. Review incident reports to ensure accuracy and completeness.
• Verify hot file information, modify or delete agency entries.
• Process, distribute, and file original case files and supplements. Complete case referrals to attorneys for consideration of filing criminal complaints.
• Make inquiries into various data sources to assist staff, other law enforcement agencies, and members of the public.
• Responsible for updating, storage, and inventory of all police forms used by the department.
• Use restricted law enforcement data sources to retrieve data for police department, backgrounds for various licenses and City employment, outside law enforcement and court agencies, and members of the public with the proper authority.
• Take requests, make copies, and release approved police reports to the public, insurance companies, lawyers, law enforcement and court agencies, process basic data requests and redaction as needed.
• Maintenance and storage of case files, including document imaging.
• Perform monthly validation of Eagan Police stolen property and missing persons records, as required by the B.C.A.
• Responsible for record keeping and billing of all Police false alarms.
• Data entry of prisoner detention entries into the Statewide Supervision System.
• Annual training and testing to maintain BCA Portals (Query and CCH), DVS, and BCA Single Certification.
• Handle department's incoming business phones and lobby window, answering inquiries.
• Data entry, processing, filing, and maintenance of traffic citations and traffic accident reports.
• Assist with release of impounded vehicles, check and verify conditions of release, update records, and make notification to tow company.
• Enter and maintain database of court notices and cancellations for all officers, communicating information directly to the officers.
• Maintain record of equipment violations/traffic warnings.
• Process and collect kennel fees.
• Receive, process and route gun permit applications, checking forms for completeness.
• Handle select property pickup and process related forms.
• Reconcile weekly cash receipts.
• Other tasks as assigned.

Minimum Qualifications

• Two (2) years of experience in a clerical position.
• Two (2) years of experience with a personal computer, with emphasis on Microsoft Office Suite of programs and Windows.
• Ability to type a minimum of 60 words per minute.
• Excellent communication, proofreading, and editing skills.

Things that may help you be successful in this role

• One (1) year clerical experience in Law Enforcement field.

Application Rejection Involuntary terminations may result in application rejection for:

• Involuntary terminations within the last 5 years for a non-police, sheriff, or government-related position.
• Involuntary terminations for police, sheriff, or government-related positions.

Why choose the City of Eagan?

We love to work hard and play hard! We have supportive leadership and a known culture of teamwork. Current employees have said they like working for #TeamEagan because of the strong connection to the Community, great benefits, access to nature, and it's a place that being respectful is the norm people are just nice!

What are the benefit offerings? For detailed plan information please visit our Benefits Website.

• Medical Blue Cross Blue Shield of MN
• Dental Health Partners
• Basic Life, AD&D, Long-Term Disability
• Voluntarily Life Insurance
• Accident Insurance
• Vision
• Legal Services
• Flexible Spending (medical and dependent care)
• Employee Assistance Program
• Discount programs

• Retirement Investment opportunities through MissionSquare Retirement and Minnesota State Retirement System
• PERA Pension
• Health Care Savings Plan (HCSP)

• Vacation accrues at a rate that equates to 3-weeks per year, with opportunities to accrue more after 10 years of employment
• Opportunities to purchase up to 40 hours of vacation, earn PTO for wellness incentives, convert sick time to vacation, volunteer hours, etc.
• Sick and safe leave will be accrued on a per pay period basis at the rate of one working day each calendar month

If you have additional questions, please contact Human Resources at View email address on click.appcast.io.