Project Coordinator

Job Description

Job Description

Position Title: Project Coordinator

Company: Swanson Construction Co.

Employment Type: Full Time, On-Site Only

About Swanson Construction Co:

We’re a commercial construction contractor with a long-standing reputation for quality work and lasting relationships. For us, it’s not just about the projects we build — it’s about the people who help us build them. We’re proud to offer a supportive, flexible, and collaborative environment where your growth matters.

Position Overview:

We’re looking for a detail-oriented and organized Project Coordinator to join our growing team. The Project Coordinator plays a vital role in supporting the Project Manager and broader project team by managing key administrative and coordination functions throughout all phases of commercial construction projects. This position ensures that project documentation, workflows, and communications are accurate, timely, and in alignment with company and project goals.

Key Responsibilities:

Project Startup & Preconstruction:

• Assist Project Manager with project kickoff activities, including compiling startup documentation, writing Subcontracts and Purchase Orders, and setting up project management systems.
• Coordinate permit tracking, preconstruction submittals, and project mobilization requirements.
• Create and maintain project-specific organizational systems and documentation templates.

Submittals, RFIs, and Change Orders:

• Receive, review, log, and track all submittals and Requests for Information (RFIs).
• Coordinate timely review and approval workflows between subcontractors, design professionals, and the project team.
• Ensure accurate and complete documentation is filed and distributed appropriately.
• Process and track change order requests (CORs).
• Process Approved Owner Change Orders, ensuring they are accurately documented and aligned with the contract.

Closeout & Warranty Management:

• Assist with project closeout by collecting and organizing required documentation such as as-built drawings, O&M manuals, warranties, and training materials.
• Coordinate punch list documentation and closeout schedules with subcontractors.

Preferred Qualifications:

• 2+ years of experience in construction project coordination or a similar administrative role in the construction industry.
• Strong understanding of construction documentation, project processes, and terminology.
• Proficient with Microsoft Office and PDF markup software.
• Excellent organizational and time management skills with the ability to handle multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and attention to detail.
• Ability to work collaboratively with internal teams, subcontractors, and clients.
• Familiarity with project management software (Timberline and/or Procore) is a plus.

What We Offer:

• A family-oriented company culture that values integrity, teamwork, and respect
• Competitive compensation and benefits
• 401K Match
• Health, Dental, Vision, and Life Insurance
• 7 Paid Holidays plus Paid Time Off