Fleet Parts Specialist

Job Description

Job Description

Description:

Job Title: Fleet Parts Specialist – Mechanic

Job Type: Full-Time (45+ hours/week), Monday–Friday
Work Hours: Monday–Friday, 10:00 a.m.–6:00 p.m. preferred

Pay Range: $27-$30/hour
Location: 630 Proctor Ave NW, Elk River, MN 55330

Position Summary

The Fleet Parts Specialist is responsible for managing the company’s fleet-parts inventory and ensuring the parts, supplies, and equipment needed to maintain company vehicles are available when required. This role requires a strong understanding of OEM and aftermarket parts for trucks, light-duty vehicles, and related equipment.

This position works closely with the Fleet Department, maintenance technicians, drivers, operations staff, and vendors to identify parts needs, research and source products, place orders, maintain inventory accuracy, and control costs.

The Fleet Parts Specialist helps minimize vehicle and equipment downtime by ensuring parts are available for scheduled maintenance and emergency repairs while maintaining an organized and cost-effective inventory.

Essential Duties and Responsibilities

The essential functions include, but are not limited to:

Parts Purchasing & Sourcing

• Identify and source parts needed for fleet vehicles and maintenance.
• Research parts using  manufacturer information, VINs, equipment numbers, parts catalogs, and vendor resources.
• Obtain pricing and availability from multiple vendors when appropriate.
• Place parts orders and monitor orders through delivery.
• Develop and maintain relationships with parts suppliers and vendors.
• Verify parts received against purchase orders and invoices.
• Process returns, cores, warranties, and incorrect or damaged parts.

Inventory Management

• Maintain an accurate inventory of fleet parts, supplies, and shop materials.
• Receive, label, organize, and properly store incoming parts.
• Maintain appropriate minimum and maximum inventory levels.
• Conduct periodic physical inventory counts and reconcile discrepancies.
• Identify slow-moving, obsolete, or excess inventory.
• Ensure commonly used parts are readily available to reduce fleet downtime.
• Maintain an organized and clean parts-storage area.

Fleet & Maintenance Support

• Work directly with Fleet Maintenance personnel to identify parts required for repairs and preventive maintenance.
• Assist technicians in locating parts and identifying appropriate replacements.
• Help research alternative or aftermarket parts when appropriate.
• Coordinate parts availability with scheduled maintenance and repair work.
• Assist with emergency parts sourcing when vehicles or equipment are down.
• Track parts used for individual vehicles and equipment as required.
• Help maintain vehicle and equipment maintenance records.

Administrative & Cost Control

• Enter purchase orders, receipts, and parts information into the company’s inventory or maintenance system.
• Maintain accurate records of purchases, costs, vendors, warranties, and returns.
• Monitor parts spending and identify opportunities for cost savings.
• Compare vendor pricing and negotiate pricing when appropriate.
• Ensure invoices and purchase orders are properly matched and coded.
• Provide reports regarding inventory levels, parts usage, and purchasing activity.

Safety & Compliance

• Follow all company safety policies and procedures.
• Maintain a clean and organized parts and storage area.
• Properly handle and store parts, fluids, chemicals, and other shop-related materials.
• Follow applicable DOT, OSHA, and company requirements as they relate to the position.

Perform other duties as assigned by the supervisor 

Minimum Qualifications

• High school diploma or equivalent.
• Previous experience with automotive, truck, fleet, or equipment parts, purchasing, or inventory management.
• Ability to identify and research vehicle and equipment parts.
• Strong organizational, recordkeeping, and attention-to-detail skills.
• Basic computer proficiency and the ability to learn fleet and inventory management software.
• Effective communication skills when working with technicians, vendors, drivers, and management.
• Valid driver’s license and reliable transportation.
• Ability to safely operate a forklift. The company will provide required forklift training and safety testing.

Preferred Qualifications

• Experience with heavy-duty trucks, diesel equipment, trailers, or commercial fleet maintenance.
• Previous parts department or fleet parts experience.
• Experience with inventory management or purchasing systems.
• Knowledge of automotive and heavy-duty truck parts.
• Experience using parts catalogs, VIN lookups, or manufacturer databases.

Physical Demands and Work Environment

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This position regularly requires talking, hearing, and using the hands and fingers to handle objects, tools, and controls. The employee may also be required to sit, stand, walk, and reach with the hands and arms.

The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required for this position include close vision, distance vision, and the ability to adjust focus. Work may include exposure to fluids, chemicals, fumes, noise, and other conditions commonly found in fleet-maintenance and parts-storage environments.

Benefits

Beaudry Oil & Propane offers competitive compensation and a comprehensive benefits package, which include medical, dental, vision, disability and life insurance, HSA options, paid time off (PTO), a 401(k).

Equal Employment Opportunity

Beaudry Oil & Propane is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.