Underground Assistant Project Manager

Job Description

Job Description

UNDERGROUND ASSISTANT PROJECT MANAGER

JOB DESCRIPTION

Job Responsibilities include but are not limited to:  

• Responsible for assisting with the management of Underground installation projects in commercial and industrial facilities
• Responsible for designing the fire system
• Positively represents the company in all customer interactions
• Oversees and communicates project progression   
  • Develops a comprehensive project plan to meet schedules and budgets -responsible for scope of work, budgets, and current status of each construction project 
• Monitors and manages projects to comply with safety, quality, productivity and profitability requirements
• Understands and follows all published codes, standards, and unique project specifications
• Identifies changes in projects that impact cost, schedule and/or labor requirements
• Ensures AHJ requirements and departmental procedures are followed  
• Conveys a sense of professionalism, fairness, and concern for customers, labor and management
• Coordinates change orders in a timely manner and drives toward overall margin improvement on every job
• Responsible for communication and status reporting to project team members, customers and management
• Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required
  • Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues. Follow up with our superintendents to ensure a response or update is given to customers, as required.
  • Actively participates in turn over meetings, design meetings, post job meetings, and weekly department meeting.
  • Attends job site pre-construction or other meetings, as needed
  • Attends inspections as licensed representative, as needed
  • Coordinates with Construction Project Coordinator on Pipe on Job schedules, inspections, fabrication deliveries, equipment deliveries, etc.
  • Gathers quotes for fabrication for Construction Operations Manager release to supplier
  • Reviews quotes for loose materials on new projects to ensure budgets are accurate
  • Performs monthly “Cost to Complete” reports for ongoing construction projects to review with Construction Operations Manager
  • Coordinates with Superintendents, Construction Administrator, Construction Project Coordinator, Designers, Estimators to ensure each construction project is successful 
  • Coordinates with other departments to ensure proper hand over of job information
  • Coordinates long range project planning and scheduling with Construction Operations Manager
  • Recommends improvements in project management procedures and overall company business practices

Expectations:

• Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
• Safety First 

1. Start each meeting with a Safety Topic
2. Complete Monthly Jobsite Visits/Observations
3. Hold team accountable for all Safety Initiatives
4. Promote Safe Driving of Company Vehicles and Personal Vehicles (with car allowance) – Self and Team

• Communicate effectively and professionally within the department and with internal and external customers 
• Understand and Follow HR and Safety Initiatives and Processes
• Conduct Weekly Meetings with Team – Superintendents, Administration, Sales, Design, etc.

1. Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
2. Determine jobs to be billed, know projections for the month for Construction/Remodel, ensure daily/weekly billing for Service and Inspections
3. Confirm required payment terms on open jobs

• Timely Review and Sign Off on Reports

1. Active, Inactive, Greater than 50% Profitability
2. Liens and Notices

• Track and Ensure Profitability of Department
• Oversee Change Order Management 
• Promote and Track Department Growth – stretch goal of 20%/year (Remodel, Service, and Inspections); department goals to be discussed annually
• Support and Ensure Team Adherence to All Company SOPs – Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc.
• Ensure jobs are set up in the correct department – i.e. SC, SR, SS, SD, SI, etc.
• Ensure Inventory Control measures are in place for department
• Ensure multiple bids for Material Purchasing optimization
• Manage Subcontractors and review/approve all subcontractor invoices prior to payment
• Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities
• Maximize Labor Production and Efficiency while maintaining quality standards
• Overhead Review – semi-annual meetings with leadership
• Maintain Quality Control in all aspects of the department
• Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities 
• Reduce Turnover and Increase Retention within department
• Training

1. Input and Development of Training Requirements
2. Commitment to Training at all levels for all team members

• Be an Expert on Every Aspect of Your Business/Department

1. Reports – Sales, Active/Inactive, WIP, Liens and Notices, Unapproved Change Orders, etc.
2. Operations – Labor/Productivity, Materials Purchasing
3. Sales
4. Administration
5. Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.

Knowledge:

• Ability to read and understand complex building architectural, mechanical and electrical documents 

• 3+ years of fire systems design experience
• Minimum education of High School Diploma or equivalent
• Knowledge of NFPA standards
• Nicet Level II or higher
• ProCore or Project Management software tool experience

Work Experience: 

• 5+ years of fire systems construction-related project management, coordination experience, or equivalent combination of education and experience
• 5+ years of Underground fire systems experience
• Proficient in fire systems design, NFPA 24 and NFPA codes, Hydracad, AutoCad

Skills and Competencies:

• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Exceptional verbal and written communication skills, both with internal and external customers 
• Must be organized, detail oriented and self-motivating
• Must have the ability to interact effectively with employees and customers in difficult situations  

• Must have valid state driver’s license and good driving record
• Excellent written and oral communication skills
• Proficient in the use of personal computer to include Windows operating systems