Assistant Office Manager

Job Description

Job Description

Key Responsibilities

Administrative & Office Support

• Manage front‐office operations including phones, email, mail, visitor check‐ins, and general inquiries.

• Maintain organized digital and physical filing systems for production, purchasing, HR, and compliance documents.

• Prepare reports, correspondence, and internal communications as needed.

Production & Operations Support

• Support production scheduling by coordinating with supervisors and tracking job progress.

• Maintain accurate records for shipments, work orders, and production logs.

• Communicate order updates to customers and vendors.

Purchasing & Inventory Coordination

• Assist with ordering materials, supplies, and equipment for both office and production needs.

• Track purchase orders, delivery schedules, and vendor performance.

Finance & HR Assistance

• Process invoices, expense reports, and basic bookkeeping tasks.

• Support payroll preparation by collecting and verifying timekeeping data.

• Assist with onboarding new employees, maintaining personnel files, and coordinating training schedules.

Qualifications

• Previous experience in office administration preferred.

• Strong organizational and multitasking skills.

• Proficiency with Microsoft Office and familiarity with ADP payroll system (preferred).

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively. 

We are seeking a highly organized and proactive Assistant Office Manager to support daily operations at our steel rollforming facility. This role bridges office administration and production support, ensuring smooth communication, accurate documentation, and efficient workflow across the plant. The ideal candidate is detail‐oriented, adaptable, and comfortable working in a fast‐paced industrial environment.

Company Description

We are seeking a highly organized and proactive Assistant Office Manager to support daily operations at our steel rollforming facility. This role bridges office administration and production support, ensuring smooth communication, accurate documentation, and efficient workflow across the plant. The ideal candidate is detail‐oriented, adaptable, and comfortable working in a fast‐paced industrial environment.