Executive Administrative Assistant

Pay Range: $30.00hr - $33.00hr Job Overview: The organization is seeking an Administrative Assistant to manage executive schedules, support travel and event logistics, and provide comprehensive administrative, financial, and clerical support. Key Responsibilities: Manage multiple executive schedules. Coordinate complex domestic and international travel arrangements, including meetings, logistics, flights, lodging, ground transportation, and necessary conference registrations. Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues. Process and manage time-sensitive and confidential tasks including reports, events, and dinners or conferences with discretion and accuracy. Support purchase order and requisition entry and overall costs management and tracking. Provide informational assistance and direct team members to reference policies, websites, and IT resources. Process expense reports for multiple executives by confirming receipts, amounts, and accuracy of charges. Perform daily clerical duties such as mail distribution, office supply ordering, and business card ordering. Provide IT support and input tickets on behalf of executives. Manage office space and maintain current seating chart. Provide support as needed for other team members in relation to executives' needs, goals, and calendar. Provide support for on-site and off-site department events, functions, and conferences including scheduling, catering, and travel coordination. Assist the department as needed with administrative and project-oriented support. Develop and maintain various KPI reports. Provide after-hours support in the event of travel emergencies. Qualifications: High capability of managing dynamic and challenging schedules for executives. Ability to effectively communicate in person and via email or Teams with the organization's project team, general contractors, vendors, and purchasing groups. Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot. Previous experience in event planning. Knowledge and experience in the annual budgeting process. Education/Experience: 0 to 10 years of experience in an Administrative Assistant role. Added Bonus: Associate's degree or higher in business or a related field. Experience with Oracle PeopleSoft and SAP Ariba. Benefits: Our Benefits Include: Medical, Dental, and Vision Insurance 401(k) Retirement Plan Health Savings Account (HSA) Disability Insurance (Short-Term and Long-Term) Life and AD&D Insurance Paid Sick Leave (where required by applicable state or local law) Supplemental Insurance Plans Identity Theft Protection Pet Insurance Employee Wellness Programs Employee Assistance Program (EAP) Career Growth and Professional Development Opportunities Disclaimer: Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws. About Cynet Systems Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia. As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.