Research Data Specialist

Overview The Cancer Center of Kansas (CCK) is seeking a full‑time, on‑site Research Data Specialist to join our team in Wichita, KS offices. The typical work week is Monday through Friday, 8:30 AM – 5:00 PM with no major holidays, no on‑call and no weekends. As part of The US Oncology Network and in partnership with McKesson, we deliver quality, personalized cancer care and offer a competitive benefits package: Medical Health Care Dental Care Vision Plan 401‑K with a matching component Life Insurance Short‑term and Long‑term Disability FSA and HSA Legal Insurance Competitive Paid Time Off Plan Wellness & Perks Programs What does this position entail? Under direct supervision, supports clinical research operations by ensuring accurate, timely, and compliant data collection, entry, and tracking . This role works closely with research nursing staff and study teams to maintain study records, support patient tracking, and assist with research‑related workflows in accordance with established protocols and regulatory requirements. Responsibilities The essential duties and responsibilities of this position are: Collect, review, and enter clinical trial data from source documents into systems and CRFs in a timely and accurate manner. Maintain and update research records, including patient tracking logs, protocol documents, and study files. Track patient visits and ensure required data and documentation are complete for each study milestone. Resolve data discrepancies and respond to data queries by coordinating with research staff as needed. Assist with preparation and support of monitoring visits, audits, and sponsor reviews. Maintain confidentiality of all patient and research data in accordance with HIPAA, sponsor requirements, and applicable regulations. Assist with research‑related administrative tasks, including scheduling study appointments or follow‑ups. Order and maintain research supplies, clinical trial drugs, and lab kits. Filing, organizing, and retrieving study documents. Assist with collection and processing of study‑related materials (labs, specimens, imaging documentation) as directed. Ensure timely submission of required data to sponsors and internal systems, including the company EMR. Support long‑term follow‑up tracking for assigned research patients. Communicate clearly with clinical and research staff regarding data status, needs, or concerns. Perform other duties as assigned to support research operations. Answer requests for information and documents in a timely manner per company and HIPAA guidelines. Maintain medical record operations per company and department policies and procedures. Keep up to date on all compliance requirements and demonstrate strong knowledge of confidentiality, state, federal, and HIPAA laws. Attend required meetings. Ensure all applicable policies and procedures of the company and Network are followed. Supervisory Responsibilities None. Qualifications Basic Work Requirements Ability to read, understand, and follow oral and written instructions. Ability to perform clerical tasks at a high level. Ability to time‑manage according to appointment lists and trial requirements. Ability to deal courteously directly with providers, patients, co‑workers, and outside agencies or company partners. Ability to operate a telephone system and utilize appropriate telephone etiquette. General knowledge of computer programs such as Microsoft, Adobe, and EMR systems. General knowledge of standard office equipment such as computers, multifunction machines, and desk phones. General knowledge of medical terminology. Ability to speak clearly and concisely. Education / Training / Experience High School Diploma or equivalent required. Associate's Degree strongly desired. Medical office experience is a plus. Knowledge of electronic health record systems is a plus. Time Management, Organization, Attention to Detail, and Quality Focus skills needed. Physical Demands Work may require sitting for long periods of time; also stooping, bending, and stretching for files and supplies. Occasionally lifting files or papers weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be within the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time. Competencies Uses Technical and Functional Experience – possesses up‑to‑date knowledge of the profession and industry and accesses expert resources when appropriate. Demonstrates Adaptability – handles day‑to‑day work challenges confidently, is willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change. Uses Sound Judgment – makes timely, cost‑effective and sound decisions under conditions of uncertainty. Shows Work Commitment – sets high standards of performance, pursues aggressive goals, and works efficiently to achieve them. Demonstrates Team‑Oriented Characteristics – fosters a positive and productive team environment by working effectively with others and offering help when able. Commits to Quality – emphasizes the need to deliver quality products and/or services, defines standards for quality, evaluates products, processes, and service against those standards, manages quality, and improves efficiencies. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Exposure to communicable diseases, toxic substances, medical preparations and other conditions common to an oncology/hematology clinic environment may occur. Work is performed in an office environment. Requires comfort in working in a team environment and having frequent interaction with staff, patients, visitors, and physicians. #J-18808-Ljbffr US Oncology Inc.