UTeach Associate Academic Advisor

Job Posting Title:

UTeach Associate Academic Advisor

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Hiring Department:

UTeach-Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Jun 01, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes:

UTeach at UT Austin includes the innovativeUTeachNatural Sciences teacher preparation program, a national expansion effort for that program, teacher professional development, and several local STEM education initiatives, all supporting the improvement of STEM education and the public education system overall.

Purpose

To promote student success and engagement within the UTeach Program by supporting strategic recruitment and retention efforts, delivering comprehensive academic advising across multiple degree pathways, coordinating scholarship and certification processes, and monitoring completion of Texas Education Agency (TEA) requirements. Through collaborative event planning, student organization advising, and targeted outreach, this role contributes to the preparation of future STEM educators and strengthens the UTeach community.

Responsibilities

• Academic Advising & Student Support: Provide comprehensive academic advising and holistic support to undergraduate students and program applicants across multiple pathways. Interpret and apply university, college, and program policies; guide academic planning and progress toward degree and certification goals; and connect students with appropriate campus resources. Partner with faculty, departments, and campus stakeholders to address student needs, resolve complex cases, and support timely access to required coursework. Maintain accurate advising documentation and participate in relevant meetings and professional development to ensure high-quality, consistent advising practice.

• Certification & Compliance Support: Coordinate and support processes related to student teaching eligibility, program completion, and external reporting requirements. Monitor student progress toward required milestones; communicate requirements, timelines, and next steps; and ensure accurate collection, verification, and retention of required documentation. Maintain reliable student records and workflow tracking, and collaborate with internal partners to promote consistent compliance with applicable TEA and university standards.

• Academic Program Coordination: Contribute to ongoing program planning and continuous improvement efforts, including coordination with faculty and campus partners on academic program requirements, student-facing processes, and issue resolution. Represent UTeach within relevant advising and program communities; participate in committees and working groups; and support decision-making related to student success, scholarships/awards, and student support initiatives.

• Outreach, Engagement, and Recruitment Support: Support student engagement and recruitment efforts through participation in orientations, information sessions, and other student-facing programming. Contribute to outreach communications and initiatives designed to improve awareness, retention, and belonging among prospective and current UTeach students.

• Perform other related duties as assigned.

Required Qualifications:

• Bachelor's degree and 6 years experience working with college students in an academic counseling capacity OR Master's degree and 4 years experience in counseling, group work, assessment and administration of student academic programs

• Strong attention to detail

• Ability to communicate with all levels of constituents; students, faculty and other staff members with demonstrated professional demeanor.

• Able to work independently and in teams with overlapping projects.

• Experience working with standard applications in M365: Outlook, Word, Excel, PowerPoint

• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• More than the required experience working directly in student services administration, education, counseling, or related field.

• Previous experience working in undergraduate advising at UT Austin and knowledge of the undergraduate student processes at UT Austin.

• Familiarity with technology applications relevant to student academic advising.

• Experience working with university-based or alternative teacher certification programs.

• Experience overseeing groups of students.

Salary:

$52,000 + depending on qualifications

Working Conditions

• Will include some evening and weekend hours

• Work in typical office space, including repetitive use of a keyboard

• Occasionally lift and move boxes up to 50 pounds.

• Office is located on a floor with active teaching labs that contain biological and chemical hazards.

Required Materials

• Letter of interest

• Resume/CV

• List of 3 work references with contact information; at least one reference should be a previous supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented by uploading any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.