Administrative Assistant

Administrative Assistant

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Administrative Assistant

Salary

$19.29 - $25.42 Hourly

Location

Boise, ID, ID

Job Type

Full Time Regular

Job Number

23 -07705

Department

Public Works

Division

PW Administrative Support

Opening Date

09/01/2026

Closing Date

9/14/2026 12:00 PM Mountain

• Description

• Benefits

• Questions

Summary Statement

We are currently hiring for two Administrative Assistant roles and will be collecting applications for both positions. Applicants will be considered based on qualifications, experience, and alignment with departmental needs. These positions may be located at City Hall or another off-site office depending on assignment.

These roles provide vital administrative support that keeps departmental operations running smoothly. Responsibilities may include coordinating processes and projects, assisting with financial and contract-related tasks, supporting customer service functions, organizing meetings and assignments, and preparing or transcribing meeting materials. Successful candidates will be detail-oriented, proactive, and comfortable managing multiple tasks in a dynamic environment.

Administrative Assistant III:

Required Knowledge, Experience, And Training

• High school diploma or equivalent

• 4 years of experience providing administrative support duties for a unit or functional group supporting business operations, or an equivalent combination of education and/or experience.

Administrative Assistant IV:

Required Knowledge, Experience, And Training

• High school diploma or equivalent

• 6 years of progressively responsible experience supporting senior-level management with administrative and/or operational support duties in public administration or administrative research, or an equivalent combination of education and/or experience.

For both roles:

Licensing And Other Requirements

• Valid state-issued driver's license.

Special Requirements

Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

• Driving Record Check

• Hybrid Work Eligible

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• Zero-cost premium medical coverage for you and your family (an estimated $10,000 - 20,000 value)

• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b

• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month

• 10 weeks paid parental leave

• $500 annual wellbeing incentive

• Tuition reimbursement and free local bus pass

• Basic life and long-term disability insurance at no cost

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Essential Functions

View full job details for each position by clicking on the links below:

• Administrative Assistant IV - PW (

• Administrative Assistant III - PW

Requirements

Administrative Assistant III:

Additional Required Knowledge, Experience, And Training

Knowledge of:; computer usage including related software; general business office practices, procedures and telephone etiquette; data collection and research techniques and methods; organization and department operations, services and policies; applicable regulations and policies; professional license requirements, CEU requirements and state laws governing the licensing process; and computer usage including related software.

Ability to:; provide excellent customer service; analyze problems and develop solutions; gather, interpret and disseminate data and other business-related information; consolidate information from various sources into a prescribed report format; interpret governing regulations, policies and procedures; effectively explain departmental policies and procedures; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Associate’s degree and five years of experience providing clerical and/or administrative support in a technical or complex program or work environment.

Administrative Assistant IV - PW

Additional Required Knowledge, Experience, And Training

Knowledge of:; office etiquette, policies, practices and procedures; usage of office equipment; data management best practices; computer usage including related software; technology and process optimization; English usage, grammar, punctuation and spelling; and principles and practices of customer service.

Ability to:; analyze and interpret data; coordinate multiple work tasks; anticipate department needs and resolve issues; take and transcribe dictation and type accurately; exercise good judgment and discretion; maintain confidentiality; establish and maintain effective working relationships; provide quality customer service; demonstrate attention to detail; work without close supervision; support strategic department initiatives and maintain operational excellence; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Nine years of experience in providing advanced level administrative support and three years of experience in physical and digital record management and/or governmental administrative support.

Possession of Certified Administrative Secretary (CAS) and Certified Record Management (CRM) certifications.

Knowledge of record management theories, principles, legal requirements and techniques, retention scheduling, archiving, storage, public access and destruction.

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 35 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions. Employees will also drive a vehicle as part of this position may periodically rotate work locations.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options

• Post-employment health savings account

Retirement and Investment Plans:

• Required participation in PERSI Base Plan retirement benefits with standard employee and City contribution rates

• 401(k) or 457b pre-tax investment options with employer match

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants

• Alternative transportation incentives

Paid Leave – City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year

• 8 hours of sick leave per month

• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you

• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts

• Supplemental Life Insurance

• Supplemental Disability Insurance

• Tuition reimbursement

• Free local bus pass

• Corporate discount programs

• AFLAC

• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues

Please visit our website for further details mybenefits.cityofboise.org