Human Resources Coordinator

Job Description

Job Description

Description:

The Human Resources Coordinator provides administrative and operational support to the Human Resources department and serves as a primary point of contact for employee inquiries. This position coordinates recruitment and onboarding activities, maintains employee records, processes HR transactions, and supports daily department operations to ensure accurate, timely, and consistent delivery of HR services.

ESSENTIAL DUTIES:

Level I -

• Provide administrative support including processing payment requests, ordering supplies, and filing, scanning and copying. 
• Provide excellent customer service and support to employees and the public.
• Prepare employee packets and assist with developing department forms, communications, and other documents. 
• Provide administrative support for HR communications and resources, including updating the employee directory, posting approved materials, and assisting with SharePoint updates in coordination with the HR Training & Communications Specialist.
• Monitor and track routine HR processes, including employee benefits, leaves of absence, performance evaluations, personnel actions, and other employee changes, ensuring accurate documentation and timely follow-up.
• Explain and apply established HR policies, procedures, and processes, referring complex matters to HR leadership as appropriate.
• Maintain department records, confidential and employee personnel files, and HR management systems, in line with established records and information management policies and procedures. 
• Provide administrative and logistical support for employee recognition and engagement activities, including event coordination, scheduling, preparing materials, and assisting with event activities. 
• Coordinate administrative recruitment activities, including posting positions, processing and tracking applications, preparing interview materials, scheduling interviews, coordinating reference checks and pre-employment screenings, communicating with candidates, and maintaining recruitment records.
• Coordinate administrative onboarding activities, including preparing new-hire paperwork, initiating required processes, coordinating schedules, tracking completion of documentation, and maintaining accurate employee records in collaboration with the HR Training & Communications Specialist.

Level II –

Perform all duties of Level I, plus:

• Perform complex HR administrative functions, provide technical assistance to employees and departments, and assist with resolving issues related to HR processes and procedures.
• Gather, compile, and analyze HR data; conduct routine audits; identify discrepancies; and prepare reports, employment verifications, correspondence, and other HR documentation.
• Identify opportunities to improve HR administrative processes, enhance workflow efficiencies, and support the accuracy and consistency of department operations.
• Coordinate and manage the administrative aspects of recruitment processes in collaboration with the HR Training & Communications Specialist, including posting positions, reviewing and tracking applications, coordinating interviews and candidate communications, facilitating reference checks and pre-employment screenings, preparing recruitment documentation, and coordinating onboarding activities.
• Serve as a resource for routine HR processes and procedures, assisting with resolving complex administrative issues, identifying opportunities for process improvements, and supporting the accuracy and efficiency of HR operations.
• Independently coordinate administrative and logistical support for employee recognition and engagement events, including scheduling, vendor coordination, event preparation, and related activities in collaboration with the HR Training & Communications Specialist.

ADDITIONAL DUTIES:

• Provide administrative and scheduling support for employee training and professional development activities. 
• Assist with the administration of employee benefit programs and workers' compensation processes, including maintaining records, tracking documentation, and coordinating routine employee inquiries.
• Review, process, and maintain employee and payroll-related information in HR management systems, ensuring accuracy, confidentiality, and compliance with established procedures.
• The Tribe values its commitment to community service and the well-being of its members. In recognition of this, each employee may be expected to perform duties from time to time which may not be related to their regular responsibilities.
• Other duties as assigned.

Requirements:

KNOWLEDGE, SKILLS, AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

POSITION REQUIREMENTS:

• Knowledge of general human resources practices, Tribal policies and procedures, and applicable employment regulations.
• Ability to accurately maintain employee records, process personnel transactions, and use HR information systems to support department operations.
• Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive employee information with professionalism and discretion.
• Strong organizational skills with excellent attention to detail and accuracy. 
• Ability to monitor and prioritize workload efficiently and meet strict deadlines.
• Excellent customer service skills and written and verbal communication. 
• Demonstrated ability to communicate effectively with diverse populations.
• Proficient with Microsoft Office programs. 

EDUCATION & EXPERIENCE:

Education Required:

Level I –

• Associate’s degree in Human Resources, Business Administration, or a related field OR a combination of education and experience that demonstrates the ability to perform the essential functions of the position.

Level II –

• Bachelor’s degree in Human Resources, Business Administration, or a related field OR a combination of education and experience that demonstrates the ability to perform the essential functions of the position.

Experience:

Level I –

• Minimum of one year of experience in human resources, benefits processing, HRIS, or related administrative functions, including recordkeeping and handling confidential information, required.
• Experience using HRIS and other HR-related systems. 
• Tribal government experience preferred.

Level II –

• Minimum of four years of progressively responsible experience in human resources, recruitment coordination, HR administration, or a related field required.
• Experience independently coordinating HR processes, maintaining employee records, interpreting policies and procedures, and handling confidential employee information.
• Experience using HRIS and other HR-related systems.
• Knowledge of Tribal employment practices, including Tribal hiring preference, confidentiality requirements, and applicable Tribal employment policies and procedures.
• Experience coordinating recruitment and onboarding processes, including applicant tracking, interview scheduling, pre-employment screenings, and new-hire documentation.
• Tribal government experience is strongly preferred.

Certifications/Licenses:

Level I –

• Must have and maintain a valid and unrestricted Washington State driver’s license.
• Tribal Human Resources Professional (THRP) certification is preferred.

Level II –

• Must have and maintain a valid and unrestricted Washington State driver’s license.
• Must possess a Tribal Human Resources Professional (THRP) certification or obtain certification within one year. 
• Additional HR certifications, such as SHRM-CP or PHR are strongly preferred.

Other Requirements:

• Must be able to pass a thorough pre-employment background investigation. 
• Must agree to be subject to the Tribe's Controlled Substance and Alcohol Testing Policy to include pre-employment screening.

Tribal Preference:

The Snoqualmie Indian Tribe follows the Tribal Hiring Preference as outlined in tribal policies, including the Tribal Employment Rights Ordinance (TERO). TERO sets forth certain hiring preferences for qualified individuals who are enrolled in a federally recognized Indian tribe, as well as, in some cases, preference for certain family members of those individuals.

Additional Information:

• Compensation will be determined based on experience and starts at $27.21 per hour for level I and $31.56 per hour for level II.
• This position is a full-time position and employment is at will.

Benefits: 

• First of the month following date of hire - competitive medical, dental, vision, life, and disability insurance benefits for all regular full-time employees.
• After 90 days - 401k retirement plan with employer matching contributions up to 4%. 
• Paid Holidays - Up to 18 paid holidays are offered every calendar year, which includes the workdays between Christmas Eve and New Year’s Day. 
• Paid Time Off – Employees accrue 12+ days sick and vacation leave respectively. Increases based on years of service. 

Additional Perks: 

• Additional time off opportunities available including bereavement, military, parental and jury duty. 
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center. 
• Employee discounts at Snoqualmie Casino (tickets/events, gift shop and restaurants), Salish Lodge & Spa (rooms, spa & dining) and Crescent Market (gas discount card).
• Third party perks include movie tickets, theme parks, shows and attractions & more.
• Employee assistance plans. 

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.