File Clerk

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Major Duties and Responsibilities Include:

• Receive, review, and process health and administrative records for electronic imaging in accordance with established scanning procedures.
• Prepare documents for scanning by removing paper clips, staples, tape, and other materials and ensuring documents meet scanning criteria.
• Scan paper and electronic documents into VistA Imaging and ensure documents are associated with the correct patient record and document type.
• Index medical and administrative records accurately in CPRS/VistA Imaging to ensure complete and retrievable electronic health records.
• Perform quality control reviews by verifying image quality, record integrity, and accurate indexing, and report scanning errors or discrepancies.
• Import electronic documents (e.g., PDF, TIFF, JPEG) into the electronic health record system and ensure proper indexing.
• Maintain, retrieve, file, and track health records using automated record management and record tracking systems.
• Protect the confidentiality and security of patient information by following HIPAA, Privacy Act, VHA directives, and records management policies when handling, storing, transferring, mailing, and destroying records.
• Utilize CPRS, Vista Imaging, and other automated office systems to process, maintain, and retrieve electronic health records.
• Communicate with clinical and administrative staff to obtain missing documentation, resolve record discrepancies, and provide guidance on document indexing and record management procedures.
• Perform duties as assigned.

Work Schedule: Full-Time; Monday through Friday; 8:00 am to 4:30 pm

Recruitment & Relocation Incentives: Not authorized.

Critical Skills Incentive (CSI): Not approved.