Clerical Specialist I - Probate P/T

Job Description

Job Description

Penobscot County****JOB POSTING****PROBATE COURTJob Title: Clerical Specialist 1- PTHours: 3 days per week (22.5 hours/week)Department: ProbateFLSA Status: Non-exempt (hourly)Reports to: Registry of ProbateApproved by: Register of ProbateStarting Pay Scale: $19.16-$20.30/hour Date: August 23, 2026 POSTING DATE: August 31, 2026CLOSING DATE: Until filledHOW TO APPLY: Submit application, letter of interest and current resume to: View email address on ziprecruiter.com Penobscot County Attn: Human Relations 97 Hammond Street Bangor, ME 04401 Applications can be found at: - county.net/employment or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street or by calling View phone number on ziprecruiter.com x2200Job Summary: The Clerical Specialist is responsible for performing general clerical duties in court of law related to the functions and responsibilities of the Probate Court for Penobscot County under the general supervision of the Register. The Probate Court is a Court that operates according to the Maine Rules of Probate Court and the Clerical Specialist is responsible for recording documents and handling individual matters prior to filing. Essential Duties/Responsibilities:Transcribe live court hearings, and assist with all court room proceedingsPrepares, organizes and processes all legal documents related to the probate of estates, guardianships and conservatorships of minors and adults; Processes change of name of minors and adults, and adoptions of minors and adultsElectronically Preserve and Archive historical files for Public Access.Performs general clerical duties including data entry, scanning current and past documents and files, filing, processing mail, preparing forms and photo copyingExamines legal documents submitted to the Court for adherence to laws or court proceduresPrepares dockets or calendars of cases to be calledMaintains a strong knowledge of the Probate Code and related laws and Law Court Rules that Govern the operation and procedures of the Probate CourtAssists and provides clear written and verbal communications to the public and legal professionals with probate mattersMaintains strong attention to detail and accuracyMaintains, protects and secures confidential information and documentsAnswers multi-line phone; operates copier; scanner/fax as well as other applicable office equipmentPerforms other related duties as required  Knowledge/Skills/Experience Required: High school diploma or equivalent required: OR 2 years work experience in related field preferred. Proficiency in Microsoft Office required. Knowledge of administrative and clerical procedures and systems such as word processing, data entry, file management and record maintenance is required. Ability to effectively communicate with the public is required. Ability to work in a team setting with commitment to high level of customer service is required. Must be able to prioritize and work under pressure to meet deadlines. Thorough knowledge of the Uniform Probate Code and general judicial processes is preferred. Selected candidate must pass a National Fingerprint Based background check, and motor vehicle background check. Physical Demands/Conditions/Requirements: While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard. Light to moderate lifting is required (up to 25 lbs.) Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.   Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.