Billing Specialist

Billing SpecialistJoin a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community! The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!The Salvation Army is a branch of the Christian Church, and the goal of all programs is spiritual regeneration of all people.The Billing Specialist is responsible for coordinating and maintaining accurate, timely grant billing and financial reporting activities. This role compiles and reviews required supporting documentation, prepares and posts grant-related journal entries and allocations, monitors grant trends and coding, reconciles grant deposits, processes prepaid allocations, and prepares assigned funder billings. The position also supports audits by providing requested financial records, invoices, receipts, and other documentation while ensuring compliance with funder requirements and internal controls.Compile, organize, and review required billing documentation, including LDRs, pay statements, timesheets, I&E reports, detail ledgers, HMIS reports, narratives, invoices, and receiptsPrepare and submit monthly grant billings in accordance with funder requirements and deadlinesPost grant-related journal entries, including but not limited to reclassifications, support service allocations, administrative allocations, and prepaidsMaintain and update grant trend reports to monitor billing activity, expenditures, and available fundingReview CARE transactions for appropriate grant source coding and identify discrepancies requiring correctionReconcile FCS/Wellpoint ACH deposits and maintain accurate supporting records in AirtableUpdate allocations to assigned grantsRespond to audit and funder requests by locating and providing invoices, receipts, payroll documentation, and other supporting recordsIdentify discrepancies or missing documentation and coordinate with appropriate departments to resolve issuesMaintain organized and accurate electronic grant billing files and supporting documentationEnsure billing activities are completed accurately, timely, and in compliance with grant and funder requirementsFlag inefficiencies or gaps in the billing process and work to streamline operations through process improvementsProvide support for ad hoc requests and special projects from the Accounting Department, as neededPreferred: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field2 years of experience in grant accountingStrong knowledge of accounting principles and financial reportingStrong analytical and problem-solving skills with a high degree of attention to detailAbility to interpret grant requirements and translate them into practical financial processesAbility to manage multiple deadlines and priorities while maintaining accuracyStrong written and verbal communication skillsAbility to work collaboratively with Corps, accounting personnel, funders, auditors, and internal departmentsProficiency with Microsoft Excel and financial/accounting systemsAbility to maintain confidentiality and exercise sound professional judgmentAbility to identify opportunities for process improvement and implement effective solutionsTechnology & Microsoft Excel: Highly proficient in Excel skills and Tech savvyAccounting/ERP Systems: Experience with financial accounting systems and electronic financial reporting platformsGrant Management/Billing Systems: Experience with systems used to track grant budgets, billings, expenditures, and funder requirementsFinancial Reporting Tools: Ability to generate, analyze, and reconcile financial reports and supporting documentationDocument Management Systems: Ability to maintain organized electronic records and supporting documentation for grants, audits, and complianceAbility to remain seated and work at a computer for extended periods of timeAbility to stand, walk, bend, reach, and twist on an intermittent basisAbility to use hands and fingers to operate a computer, keyboard, mouse, phone, calculator, and other standard office equipmentAbility to communicate effectively in person, by phone, and electronic communicationAbility to visually review and work with detailed financial information on computer screensWork is performed primarily in a professional, climate-controlled office environment with minimal exposure to adverse working conditions. The position requires extended periods of computer work using dual monitors and may occasionally require extended hours to meet month-end, year-end, audit, or other established deadlines.Monday through Friday; primarily in-person at Northwest Division Headquarters in Seattle, WA, with the opportunity for a part-time remote work arrangement based on organizational needs and applicable policy.A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.