Elections Assistant

Salary: $17.00 Hourly
Location : Smith County HUB Building, 302 E. Ferguson St, Tyler, TX
Job Type: Part-Time
Job Number: 00672
Department: Elections
Opening Date: 08/03/2026


Summary/Objective


Under general supervision, the Elections Assistant performs a limited number of clerical tasks assisting in preparations for elections and voter registration. Work involves entering voter registration and ballot by mail applications, assisting in maintaining and updating voter registration records, filing mail ballot and voter registration forms, answering telephones, and assisting the public. Regular and punctual attendance is required.

Duties and Responsibilities

• Assists with entering registration and ballot by mail applications.
• Assists to maintain voter registration rolls.
• Assists to prepare voter registration and/or ballot by mail notifications.
• Helps to provide telephone support to early voting clerks and election judges for voter information, questions, and/or issues.
• Interacts and coordinates with the public, elected officials, election workers, parties, candidates, and contacts at vote centers.
• Performs assigned clerical work such as document processing and/or record keeping in the daily operations of the department.
• Performs other related duties as required.

Required Skills and Abilities

• Ability to use computers for data entry
• Ability to establish and maintain effective working relationships as necessitated by work assignments
• Ability to use small office equipment, including copy machines or multi-line telephone systems
• Ability to work under pressure with frequent interruptions
• Ability to understand and follow oral and/or written instructions
• Ability to exercise tact and courtesy in frequent contact with the general public
• Ability to pay attention to detail.
• Knowledge of federal, state and county laws and policies concerning elections and voter registration
• Knowledge of the ethical guidelines applicable to the positions as outlined by professional organizations and/or federal, state and local laws, rules and regulations
• Knowledge of modern office practices, procedures, equipment, and standard clerical techniques
• Knowledge of Microsoft Office and Excel

Education and Experience

• High School diploma or equivalent required
• Bi-lingual (English/Spanish) preferred

Licenses and Certifications
Must have or be able to obtain a Texas Driver License within 90 days of employment.
Physical Demands and Work Environment

• The Elections Assistant must be physically able to operate a variety of machinery and equipment. This requires being able to exert up to 40 pounds of force occasionally, and/or up to 15 pounds of force frequently, and/or stretch arms, legs or other part of body to grasp objects.
• Position involves prolonged sitting at a workstation, prolonged reading, and visual examination of documents.
• The Elections Assistant must have the ability to coordinate hands and eyes rapidly and accurately when using automated office equipment. Minimal levels of eye/hand/foot coordination and color perception are required.
• Position is primarily indoors in an air-conditioned environment and is primarily during regular office hours (Mon-Fri). During an election cycle there will be required extended hours both on weekdays and weekends.

DEFERRED COMPENSATION
A payroll deduction savings plan which allows employees to contribute a portion of their salary before Federal taxes - to invest in a tax-favored supplemental retirement program.

RETIREMENT
Employees are eligible to retire: after 20 years of service regardless of age, at age 60 with at least 8 years of service or when age plus service equals 75 (with a minimum of 4 years of service).

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