Bookkeeper/Accounting Specialist

Job Description

Job Description

Description:

We are seeking a detail-oriented and proactive Bookkeeper / Accounting Specialist to support the financial operations at Rolluda Architects LLC - an architecture, interior design, and project management firm located in Pioneer Square, Downtown Seattle. 

This position is responsible for maintaining accurate financial records, supporting the monthly close process, reconciling accounts, processing transactions, and ensuring financial information is recorded in accordance with generally accepted accounting principles (GAAP).

The successful candidate will compile, consolidate, and analyze accounting and financial information, identify inconsistencies and issues, and bring recommendations to management. This role requires strong bookkeeping knowledge, excellent organizational skills, and proficiency with Deltek Ajera Project Management software.

The position will initially be hired on a part-time basis in October 2026 and is expected to transition to full-time employment in January 2027. The ideal candidate will be comfortable working in a dynamic professional services environment and eager to grow into a broader accounting role as the firm's needs evolve.

The Bookkeeper/Accounting Specialist plays a key role in maintaining the integrity of financial data, supporting project accounting, and contributing to an effective internal control environment.

Key Responsibilities

Daily Accounting Operations

· Processes accounts payable invoices and vendor payments.

· Prepares and issues client invoices and supports accounts receivable collections.

· Enters and maintains financial transactions in Ajera.

· Records cash receipts, deposits, expense reports, and credit card transactions.

· Reviews source documents for accuracy, coding, approvals, and completeness.

· Monitors aging reports and follows up on outstanding balances.

· Assists project managers with project financial information and reporting.

Bank and Account Reconciliations

· Reconciles bank accounts, credit card accounts, and balance sheet accounts.

· Investigates and resolves discrepancies in accounting records.

· Reconciles project-related costs and revenue transactions.

· Maintains schedules and documentation for all reconciliations.

Month-End and Year-End Close

· Supports weekly, monthly, and annual closing activities.

· Prepares and post journal entries.

· Reviews account activity and determines necessary accruals, adjustments, and reclassifications.

· Maintains updated balance sheet reconciliations.

· Assists in preparing financial statements and management reports.

· Supports year-end audit and tax preparation processes.

Payroll and Compliance

· Assists with payroll processing and payroll reconciliations.

· Maintains employee reimbursement records.

· Supports preparation of tax documents and regulatory filings.

· Ensures compliance with company policies and accounting procedures.

Reporting and Analysis

· Compiles, analyzes, and summarizes financial and operational data.

· Assists with budgeting and forecasting activities.

· Identifies accounting inconsistencies and recommend corrective actions.

· Produces financial reports related to project profitability, cash flow, accounts payable, and accounts receivable.

· Supports management with ad hoc financial analysis.

Internal Controls

· Maintains accurate accounting records and supports documentation.

· Ensures adherence to established internal control procedures.

· Assists in developing and improving accounting processes and workflows.

· Safeguards confidential financial information.

Requirements:

A successful candidate:

· Maintains accurate and timely accounting records with minimal supervision.

· Completes reconciliations and month-end close tasks on schedule.

· Ensures invoices, payments, and journal entries are processed accurately.

· Proactively identifies and resolves discrepancies.

· Provides reliable financial information to leadership and project managers.

· Effectively utilizes Ajera to support project accounting and reporting.

· Contributes to a strong internal control and compliance environment.

· Demonstrates strong attention to detail, organization, and follow-through.

Required Qualifications

Education

· Associate or Bachelor’s degree in Accounting, Finance, Bookkeeping, Business Administration, or related field required.

· Familiar with Federal Acquisition Regulation practices for A/E/C firms with government contracts

Experience

· 3+ years of bookkeeping or accounting experience, preferably in an architecture, engineering, consulting, or professional services firm.

· Experience supporting month-end close and account reconciliations.

· Experience with project-based accounting environments is strongly preferred.

Technical Skills

· Required: Proficiency with Deltek Ajera.

· Strong working knowledge of Microsoft Excel, including pivot tables and lookups.

· Experience with accounts payable, accounts receivable, payroll support, general ledger accounting, and financial reporting.

· Understanding of GAAP and accounting best practices.

Professional Skills

· Strong analytical and problem-solving abilities.

· Exceptional attention to detail and accuracy.

· Ability to manage multiple priorities and deadlines.

· Excellent communication skills.

· Ability to work independently and collaboratively with staff, mainly, human resources, project managers, and leadership.