Advisor to the Assistant City Manager (City Manager's Office)

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This position advises the Assistant City Manager by coordinating major initiatives and ensuring they have clear, timely information to guide decisions. The advisor leads cross departmental projects, troubleshoots complex organizational issues, and keeps emerging challenges visible for executive attention. They serve as a key connector between City leadership and departments to maintain smooth communication and operations.

Job Description:

Advisor To The Assistant City Manager

Purpose:

Under the minimal direction of an Assistant City Manager, this position provides executive-level consultative support to the Assistant City Managers and Austin City Manager's Office, working interdepartmentally to manage the flow of information and serving as the primary lead on projects and initiatives.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates executive level issues, events, projects, and other activities with internal and external customers.
• Leads resolution of business and technical issues confronting City leadership.
• Represents Assistant City Manager at meetings.
• Monitors City and departmental issues and projects, analyzes information, and makes recommendations for resolutions.
• Conducts research, compiles data, and prepares reports and other correspondence on behalf of Assistant City Manager.
• Acts as liaison between Austin City Manager's Office, departments, Council Offices, and other internal and external stakeholders on day-to-day issues.
• Assigns, monitors, or prepares responses to management or Assistant City Manager's requests for information.
• Reviews City Council agenda items and attends Council meetings and work sessions as needed.
• Reviews reports and other deliverables by departments and provides recommendations to approve or change on behalf of Assistant City Manager.
• Facilitates the day-to-day issues requiring the flow of information among various groups, (e.g. community, political, etc.).

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions, and agencies.
• Knowledge of City practices, policies, procedures, ordinances, codes, and state and federal statutes.
• Knowledge of supervisory or management techniques and principles.
• Skill in planning, prioritizing, organizing, while managing multiple tasks with frequent interruptions with changing priorities and multiple deadlines.
• Skill in providing consultative services.
• Skill in researching, data analysis, and problem solving.
• Skill in project management methods to include systematic analysis, prioritization, negotiations of projects and program initiatives.
• Skill in using computers and related software.
• Skill in oral and written communications.
• Skill in exercising good judgment for conflict facilitation and resolutions with stakeholders.
• Ability to exercise discretion in confidential matters.
• Ability to lead and train others.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Ability to understand, interpret and apply detailed and complex information.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university with major course work in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity.
• Experience may substitute for education up to the maximum of four (4) years.
• Graduation with a Master's degree from an accredited college or university may substitute for up to two (2) years of experience.

Licenses and Certifications Required:

None.

Preferred Qualifications:

• Experience working within government or government relations
• Direct experience in Economic Development, Housing, Planning, Development/Development Services, Community Development or a related field
• Experience managing multiple competing demands is a fast-paced environment
• Proficiency with Adobe Acrobat Pro, and Microsoft Office tools, specifically Word and Outlook
• The ability to travel to more than one work location

Notes To Candidate:

This position advises the Assistant City Manager by coordinating major initiatives and ensuring they have clear, timely information to guide decisions. The advisor leads cross departmental projects, troubleshoots complex organizational issues, and keeps emerging challenges visible for executive attention. They serve as a key connector between City leadership and departments to maintain smooth communication and operations.

Ideal candidates will possess the following attributes, skills & abilities:

• Proven ability to operate effectively on borrowed authority, achieving measurable outcomes through influence, political acumen, and relationship‑building
• Advanced problem‑solving and strategic thinking skills, including the ability to develop creative, practical solutions to operational challenges and to anticipate downstream impacts
• A proactive, forward‑looking approach to issue identification, with the ability to flag emerging concerns early an provide advance notice on matters requiring executive attention

When completing the City of Austin employment application:

Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.

A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.

A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.

A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

Location and Hours:

City Hall

8:00 AM - 5:00 PM

Hours will vary depending on operational needs. Some evenings and weekends will be required.

Background Screening:

A successful Criminal Background Investigation (CBI) will be required.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• And are in the military or a veteran, you will need to provide a copy of your DD- 214 prior to confirming a start date.

Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.

Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Assessment:

Assessments may be a part of the interview process.

Compensation:

$71,630.00 - $90,980.00 annually

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

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