Bilingual HR & Administrative Support Professional

Job Description

Job Description

Job Title: Bilingual HR & Administrative Support Professional Location: Claremore, OK Type: Contract To Hire Compensation: $22.00–$26.00 per hour Contractor Work Model: Onsite – onsite

Responsibilities

• Serve as the first point of contact for employees, visitors, and vendors, providing professional front office reception duties
• Greet and assist employees, applicants, visitors, contractors, and vendors in a courteous manner
• Answer, screen, and direct incoming phone calls and inquiries
• Ensure proper visitor sign-in procedures and adherence to safety and PPE requirements
• Maintain a clean, organized, and professional front office and reception area
• Receive and distribute mail, packages, and internal communications
• Coordinate with departments for visitor access and scheduling
• Manage coverage during absences or lunch breaks
• Support confidential HR functions such as onboarding activities, interview scheduling, and HR inquiries
• Assist with employee engagement events and activities, ensuring confidentiality of sensitive information
• Handle billing and invoicing for temporary agencies and staffing agency relationships
• Act as the point of contact for Day Labor positions through staffing agencies
• Provide daily attendance reports to management teams
• Manage access and security controls with key fob systems
• Support administrative functions such as scheduling meetings, preparing training materials, ordering office supplies, and document preparation
• Assist with special projects and cross-functional administrative needs

Requirements

• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of administrative, receptionist, or HR support experience preferred (manufacturing experience a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities in a fast-paced environment
• Professional demeanor with strong customer service skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving skills

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M- #LI- Ref: #208-Rowland Tulsa