Accounts Receivable Specialist

Summary:

We are looking for a detail-oriented Accounts Receivable Specialist to manage the companys incoming financial transactions. This role focuses on invoicing customers, processing payments, monitoring accounts, and resolving billing discrepancies, while ensuring the accuracy and timeliness of receivables. The ideal candidate will have strong Excel, MS Office, and accounting software skills, with experience in general ledger reconciliation and month- and year-end reporting. Additionally, the role includes front desk duties such as answering phones and greeting visitors.

Key Responsibilities:

Customer Invoicing & Billing: Generate, review, and distribute customer invoices accurately and in a timely manner, ensuring proper documentation and compliance with company policies.

Payment Processing & Cash Application: Record and apply customer payments (checks, ACH, credit cards, wire transfers) to appropriate accounts, ensuring accuracy and timely posting.

Collections & Account Monitoring: Monitor aging reports, follow up on outstanding balances, and communicate with customers to ensure timely collection of receivables.

Billing Discrepancy Resolution: Research and resolve discrepancies related to invoices and customer accounts, coordinating with internal departments and clients to ensure accurate records.

Credit Memos & Adjustments: Prepare and process credit memos, refunds, and account adjustments as needed.

Accounting Software Proficiency: Utilize advanced knowledge of Excel, Outlook, and MS Office to create reports, manage records, and communicate effectively within the team.

Month-End & Year-End Reporting: Assist with month-end and year-end closing processes, including reconciliations and reporting related to accounts receivable.

General Ledger Reconciliation: Reconcile accounts receivable subledger to the general ledger, ensuring accuracy and completeness of financial data.

Aging Reports & Customer Statements: Prepare and review AR aging reports and customer statements, ensuring accounts are accurate and up to date.

Qualifications:

Proven experience in accounts receivable

Proficiency in Microsoft Office Suite, including Excel and Outlook

Strong attention to detail and ability to manage multiple tasks simultaneously

Knowledge of accounting software and familiarity with general ledger management

Excellent communication and interpersonal skills

Ability to handle sensitive and confidential information with discretion

Strong problem-solving abilities and customer service orientation