Clinical Trials Specialist (2 Openings)

Job Overview The Clinical Trials Specialist (CTS) serves as the chief contact for all new research patient referrals, working with the clinical research team to navigate patients through the health care system and ensuring timely appointments and complete management of referrals. This position serves as a crucial link between potential study participant referrals and physician providers and provides essential support for clinical trial activities. Responsibilities Protocol Activation Collaborate with the Protocol Activation office to initiate and activate new clinical trial protocols using the Oncore Study‑start up task list. Prepare and review study tools such as binders, medication diaries, eligibility checklists, and flow sheets; verify SRB, IRB, data collection plans, and finance/contract approvals prior to activation. Collect multidisciplinary logistical, educational, and financial feedback to identify potential obstacles and actively resolve them with the Principal Investigator. Patient Referral, Screening, and Registration Collaborate with the clinical research team to ensure timely prescreening of potential subjects for all available trials. Review patient charts and medical history in collaboration with the RNC and/or physician to confirm protocol eligibility and obtain source documents. Follow informed consent process steps to secure IRB‑approved consent and store copies in the medical record. Obtain informed consent for non‑therapeutic studies as assigned in accordance with IRB, GCP, and institutional policies. Register consented patients with the study sponsor and enter data into the OnCore clinical trials database. Clinical Responsibilities Serve as an essential link between patients and the research team. Answer patient telephone calls, process appointment scheduling, provide information, and triage urgent queries. Identify, address, and communicate challenges with protocol‑required procedures or timelines. Ensure protocol‑specific orders are executed accurately, including scheduling and completion of tests and appointments per protocol. Coordinate patient reimbursement on clinical trial, including ClinCards. Coordinate assessments and patient care of study participants with clinical teams, investigators, and ancillary departments. Document protocol‑related patient contacts, concomitant medications, and utilize applicable institutional templates. Qualifications Minimum Education and Experience Bachelor's Degree in a social science or related field is required; Nursing degree preferred. Minimum of three (3) years of clinical research experience required. Preferred Qualifications Nursing degree preferred. At least one (1) year of oncology experience preferred. Association of Clinical Research Professionals (CRA) or Society of Clinical Research Associates (SoCRA) certification (CCA) preferred. Bilingual skills (English/Spanish) preferred. Detail oriented, excellent organizational skills, proficient in Word, Excel, OnCore, with strong communication and interpersonal skills. Physical Demands and Work Environment Physical Demands Standing, sitting, walking, talking, hearing. No special vision requirements. Lifting up to 25 lbs. Work Environment Office environment with moderate noise. Benefits Medical, prescription drug, and dental coverage. Paid vacation, holidays, and various leave programs. Competitive retirement benefits. Employee and dependent educational benefits when applicable. Life insurance coverage. Employee discount programs. Pre‑Employment Screenings All offers of employment are contingent upon successful completion of all pre‑employment screenings. Immunization Requirements Under Policy 100.3.1, if employment commences during Flu Season, proof of seasonal influenza vaccination may be required. Failure to provide proof may result in rescission of the offer or disciplinary action. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, military service, protected veteran status, sexual orientation, atypical cellular or blood trait, genetic information, or any other category protected by law. As an institution, we encourage all qualified applicants to apply. #J-18808-Ljbffr