Program Coordinator

Job Profile:
Administrative Support Specialist 2

Job Family:
Administrative Support

Time Type:
Full time

Max Pay - Depends on experience:
$68,300.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

The Program Coordinator serves as the primary administrative and operational support resource for the ASU/NASPO partnership within the NASPO Department of Supply Chain Management. Reporting directly to the Department Chair, this position is responsible for coordinating partnership activities, managing communications and records, supporting events and stakeholder engagement, and assisting with departmental initiatives that advance the partnership's goals.

In addition to partnership-related responsibilities, the Program Coordinator provides support for departmental events and activities, including planning, logistics, communications, and on-site coordination for conferences, student engagement activities, faculty events, and other special programs. The position plays a key role in ensuring the successful execution of both partnership initiatives and broader departmental programming.

This role requires a high degree of initiative, independent judgment, and problem-solving. Assignments may at times be broadly defined, requiring the incumbent to independently assess situations, identify opportunities for improvement, and propose solutions that align with the objectives of NASPO, the Department of Supply Chain Management, and established ASU policies and procedures. The Program Coordinator must effectively navigate relationships with a diverse group of internal and external stakeholders, including faculty, students, university administrators, industry partners, and NASPO representatives.

The Program Coordinator is expected to operate with considerable independence while designing, implementing, coordinating, and delivering programs and initiatives that support the strategic goals of the ASU-NASPO partnership and the department. Success in this role requires strong organizational skills, sound judgment, the ability to manage competing priorities, and the capacity to develop innovative solutions in a collaborative academic environment.

Position Salary Range:

$54,600 - $68,300 annually; to commensurate with education and experience.

Essential Duties:
Event and Communications Support (40%)

• Coordinate and manage events associated with the ASU-NASPO partnership, including meetings, conferences, lecture series, case competitions, and other collaborative initiatives.
• Develop and execute event logistics, communications, scheduling, and on-site coordination to ensure successful program delivery.
• Manage the Department of Supply Chain Management's NASPO-related social media presence, including platforms such as LinkedIn and Instagram, by creating and coordinating content that promotes partnership activities and student engagement.
• Provide planning and operational support for departmental events, including conferences, faculty events, student engagement activities, and other special programs.

Administrative Support (30%)

• Maintain records and documentation supporting the ASU-NASPO partnership, including tracking contractual deliverables, partner communications, event activities, and reporting requirements.
• Coordinate meetings involving the Department Chair, NASPO Professors/Fellows, NASPO representatives, and other stakeholders.
• Prepare agendas, proposals, meeting materials, correspondence, and meeting minutes as appropriate.
• Serve as an administrative resource to support partnership operations and facilitate communication among internal and external stakeholders.

Student Outreach and Program Development (20%)

• Collaborate with the Department Chair and NASPO representatives to develop and implement programs that enhance student engagement and experiential learning opportunities.
• Support the planning, implementation, and continuous improvement of the NASPO Scholars Program.
• Make recommendations for new initiatives that strengthen student participation and engagement with the ASU-NASPO partnership.

Other Duties (10%)

• Perform other duties as assigned in support of departmental and partnership objectives.

Desired Qualifications:

• Ability to work independently and as part of a team in a fast-paced, service-oriented office
• Experience working in a higher education environment
• Demonstrated organizational skills and high attention to detail
• Evidence of effective communication skills; public speaking experience preferred
• Advising or customer service experience
• Experience with budgetary tracking and reconciliation
• Experience in working with varied populations
• Experience working with confidential information or files
• Demonstrated knowledge of Microsoft programs such as Word, Excel, PowerPoint and Outlook
• Experience working with Salesforce, Unite/admissions software, Concur, and/or event software
• Collaborative, proactive, adaptable, and pragmatic
• Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• This is an in-person position though limited hybrid work including up to two days of remote work per week may be available.

Department Statement:

The W. P. Carey School of Business at Arizona State University is the largest and one of the top-ranked public business schools in the United States with more than 25,000 students. The school is internationally regarded for its programs and the research productivity of its distinguished faculty members. Students come from more than 120 countries, and W. P. Carey is represented by over 130,000 alumni worldwide.

W. P. Carey prides itself on being a place Where Business is Personal.® We value personalization, access, and excellence in business education and believe business is about people. Our motto reflects a commitment to mutual respect, building community, and positively impacting lives. We're proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
A fingerprint check is not required for this position.