Accounts Payable Associate

Job Description

Job Description

We are looking for an Accounts Payable Associate to join a respected organization in Davenport, Iowa in a Contract to Permanent capacity. This position plays a key role in keeping payables operations accurate, organized, and on schedule while partnering with internal teams and vendors to support daily financial activities. The ideal candidate brings practical accounting knowledge, strong attention to detail, and the discretion needed to manage confidential information in a detail-focused office environment.

Apply today or give our team a call at View phone number on us.fitly.work to learn more!

Responsibilities include:

• Review incoming vendor invoices, confirm required approvals are in place, and prepare documents for processing.

• Assign accurate general ledger or expense codes to invoices and complete payment processing within established timelines.

• Prepare and issue vendor payments, including check runs, while following internal authorization and signature requirements.

• Oversee purchase order activity and help maintain accurate records between purchasing and payables documentation.

• Reconcile company credit card transactions and resolve discrepancies in a timely manner.

• Maintain dependable accounts payable reports and support the accuracy of related financial records.

• Communicate with vendors and internal stakeholders to address payment questions, document issues, and account concerns.

• Contribute to special assignments and provide additional business office support as needed.

What we're looking for:

• At least 1 year of experience in accounts payable, bookkeeping, or a closely related accounting support role.

• Associate’s or Bachelor’s degree in Accounting is preferred, though equivalent practical experience will be considered.

• Working knowledge of standard accounting procedures and accounts payable practices.

• Strong accuracy skills with the ability to manage detailed financial information carefully.

• Proficiency with Microsoft Office, including Excel, and comfort using accounting or ERP systems such as Oracle, QuickBooks, or SAP.

• Effective written and verbal communication skills for working with vendors and internal teams.

• Ability to handle confidential financial information with sound judgment and professionalism.