Office Manager/Executive Administrator

Job Description

Job Description

Salary:

At Loss Prevention Services (MS), LP (LPS), we help banks and financial institutions protect their portfolios through technology-enabled recovery, repossession, and data solutions. From skip locate and license plate recognition services to transport and recovery operations, we combine expertise with innovation to deliver smarter, faster, and more compliant outcomes for our clients.

With operations in Mississippi, Michigan, and Texas, we are growing under private equity sponsorship. As we are opening our new corporate office in Plano, TX, we are seeking a skilled Office Manager & Executive Administrator to lead day-to-day office operations while providing high-level administrative support to our CEO and CFO.

Reporting directly to the CFO, you will play a central role in establishing and maintaining a professional, efficient, and welcoming corporate office environment in Plano. Beyond managing office operations, you will serve as a trusted partner to the CEO and CFO supporting travel coordination, expense management, and a range of administrative functions that keep leadership focused on the business.

What You'll Do:

Office Operations

• Manage day-to-day office operations for the Plano corporate office, including supplies, mail/shipping, facilities requests, and general organization.
• Serve as the primary point of contact for office-related inquiries; greet visitors and coordinate logistics to maintain a professional and welcoming environment.
• Coordinate vendors and service providers including building management, maintenance, cleaning, utilities, and office equipment and track key contacts, contracts, and renewals.
• Support ongoing office readiness, including workspace organization, conference rooms, pantry, signage, and office standards.

Executive & Administrative Support

• Provide high-quality administrative support to the CEO and CFO and other ELT members, including calendar management, meeting scheduling, room reservations, and preparation of materials.
• Coordinate travel logistics for the CEO and CFO including air, lodging, and ground transportation and prepare detailed itineraries.
• Assist leadership with expense reporting and reimbursements, including receipt collection, coding support, and timely submission per company policy.
• Prepare, format, and organize documents, reports, and presentations; maintain digital and physical filing systems for easy retrieval.
• Support onsite meetings and events (internal and external), including catering coordination and A/V and logistics setup.
• Handle clerical tasks and special projects assigned by the CEO and CFO, ensuring follow-through, discretion, and clear communication throughout.

What We Are Looking For:

• High school diploma or equivalent required; associate or bachelors degree preferred.
• 4+ years of experience in office management, executive administration, or a similar role supporting senior leaders.
• Strong organizational skills with keen attention to detail and the ability to juggle multiple priorities and deadlines.
• Excellent written and verbal communication skills; professional presence when engaging with executives, colleagues, and external partners.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new tools and systems.
• High Level of Professionalism, discretion and sound judgment when handling sensitive and confidential information.
• Proactive, service-minded, and comfortable working in a fast-paced environment with evolving priorities.
• Onsite presence in Plano, TX is required.

Preferred Qualifications:

• Experience supporting a CEO, CFO, or other C-suite leaders in a high-growth or private equity-backed environment.
• Experience with travel and expense platforms (e.g., Concur) and/or corporate card programs.
• Facilities or office build-out experience, including vendor sourcing, move coordination, and office setup.
• Event planning experience for internal meetings, board meetings, or client visits.
• Familiarity with basic invoice processing, purchase orders, or working with finance on vendor payments.