Human Resources Assistant

Human Resources Assistant

The Human Resources Assistant supports a wide range of HR and administrative activities, including onboarding, employee record management, payroll timekeeping, and general HR support. This role plays a key part in ensuring accurate documentation, maintaining confidentiality, and providing professional service to employees and internal stakeholders in a fast-paced office environment.

Responsibilities

• Assist with the full onboarding process, including preparing new hire documentation, coordinating orientations, and shadowing I-9 and E-Verify processes to ensure compliance.
• Maintain and update employee records within HR systems and HRIS (if applicable), ensuring strict confidentiality, accuracy, and data integrity.
• Support payroll processing by accurately tracking and managing employee timekeeping information.
• Alphabetize and file documents in the physical file cabinet system to maintain an organized and accessible records archive.
• Scan and organize employee documents on the computer according to subject matter and established filing protocols.
• Shred scanned documents after completing necessary verifications to support secure document disposal and confidentiality requirements.
• Assist with audits as needed, including reviewing bills, employee information, and documentation to support compliance and accuracy.
• Record performance notes, incidents, and attendance details into employee overviews and tracking systems.
• Compile screening and tracking documents, organize them in Excel, and maintain accurate logs and reports.
• Perform a variety of evolving Microsoft Office and HRIS duties and projects as assigned, adapting to changing HR needs.
• Provide general HR support in areas such as employee relations, recruitment coordination, benefits-related documentation, and compliance tasks.
• Offer administrative and clerical support, including filing, data entry, and document management, to ensure smooth HR operations.

Essential Skills

• Experience with data entry and maintaining accurate records.
• Knowledge of onboarding processes and new hire documentation.
• Familiarity with HRIS or HR systems for managing employee information (preferred but not required).
• Ability to support payroll-related timekeeping activities.
• Proficiency with Microsoft Office applications, including Excel, for organizing and tracking data.
• Strong administrative and clerical skills, including filing and document organization.
• Understanding of basic human resources functions such as HR administration, employee relations, and recruitment support.
• Ability to handle confidential information with a high degree of integrity and ethics.
• Clear and effective oral and written communication skills.
• High level of organization with the ability to manage and prioritize multiple tasks.
• Ability to work under pressure while remaining calm and professional.
• Capability to work independently with minimal supervision.
• Bilingual proficiency in Spanish.

Additional Skills & Qualifications

• Experience in human resource management or HR support roles.
• Experience in talent management and employee benefits administration.
• Exposure to compliance-related activities and audit support within an HR environment.
• Administrative support experience in an office setting.
• Recruitment and candidate coordination experience.
• Strong attention to detail when handling employee records and documentation.
• Ability to adapt to evolving HR projects and systems.
• Comfort working with both physical and digital filing systems.

Work Environment

This position is based in an office setting and follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The role involves regular use of computers, HR systems, and Microsoft Office applications, as well as handling physical files and documents. The dress code is business attire, typically slacks and a nice shirt. The environment values professionalism, confidentiality, and the ability to work efficiently in a structured, deadline-driven setting.

Job Type & Location

This is a Contract to Hire position based out of Pico Rivera, CA.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pico Rivera,CA.

Application Deadline

This position is anticipated to close on Sep 18, 2026.