Operations Administrator

Job Description

Job Description

We know you're not just looking for a great career, you're looking for a company with a positive culture that will support your personal and professional growth. You will find that with BCI Construction. We operate with a strong sense of purpose and following our core values. We are looking for people to join our team that align with our strong culture and values.
BCI Construction, Inc. is seeking an experienced Operations Administrator to join our growing team and work in central Minnesota.  Headquartered out of Sauk Rapids, MN.  BCI specializes in Commercial, Medical, and Institutional Construction.

Our Core Values:

• Family+Great Careers
• Do it Well. Do it Right.
• Hustle Matters
• Genuine Care
• Stronger Together

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short and long term disability
• Life Insurance and Accidental Death and Dismemberment
• Flexible Spending Account-Child Care, Limited, and Medical
• Accident Insurance
• Critical Illness Insurance
• Paid Time Off and Holiday Pay
• 401(k) with match

• 50k annually and up, depending on experience

An  Operations Administrator is an integral part of the organization’s daily operations.  The role is responsible for supporting day-to-day operation of the office while providing administrative, project compliance and organizational support to project teams and company leadership. This role serves as the first point of contact for visitors and incoming communications.  

 

• Administrative Support  
  - Physical front desk presence and greet visitors 
  - Manage incoming calls, emails, and general office communications 
  - Prepare correspondence, presentations and other documents as needed 
  - Order office supplies and maintain appropriate inventory levels 
  - Retrieve, sort and distribute company mail  

• Accounting Support
  - Distribute accounts payable invoices to the appropriate project team members for review and approval  
  - Process overhead invoices in accordance with company procedures 

• Project Compliance
  - Track project compliance requirements and deadlines 
  - Enter and maintain compliance documentation in company systems in accordance with established processes 

• Company Calendar Management
  - Office and Field Staff PTO 
  - Holidays 
  - Others as assigned 

• All Company Meeting Support

• Office Operations and Facilities Support
  - Serve as main point of contact for office and kitchen supply needs 
  - Maintain conference rooms, common areas, supply rooms, and breakroom spaces 
  - Assist in ensuring office environment remains organized and professional  

• Project Team Support
  - Provide administrative support to Project Managers, Superintendents, and other team members as assigned  

  Secondary Responsibilities: 
  - Maintaining and tracking field clothing inventory 
  - Coordinate biannual office staff clothing orders 
  - Assist with coordination of company events as needed 
  - Support additional administrative and operations initiatives as assigned  

• A strong moral compass (as best represented by our Core Values) 

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously 

• Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners 

• High attention to detail and accuracy in document management 

• Knowledge of construction project administration, bulling processes and compliance requirements  

• Ability to exercise sound judgement when handling sensitive information 

• Problem-solving skills with ability to identify issues and support resolution efforts 

• Strong customer service mindset 

• Ability to work independently, take initiative and follow through on assignments 

• Ability to collaborate effectively with cross-functional teams and build positive working relationships 

• Ability to adapt to changing priorities and work effectively in a fast-paced environment  

• Required: 
  - High School Diploma or equivalent required 
  - 2+ years of administrative, office support or customer service experience  
  - Proficient in Microsoft Outlook, Word, Excel, or equivalent knowledge. 
  - Valid driver’s license 

• Preferred: 
  - Bachelor’s degree in business administration or related field 
  - Construction industry experience  

An Equal Opportunity Employer
We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, the presence of a non-job related medical condition or handicap, or any other legally protected status.

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