Legal Assistant Paralegal

Position Overview The Client is seeking an experienced Transactional and Real Estate Legal Assistant to join its growing practice. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, anticipates the needs of the attorneys they support, and takes pride in delivering exceptional client service. As a member of The Client's Transactional and Real Estate Practice Group, this individual will support attorneys and paralegals on a variety of sophisticated legal matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing, corporate governance, and general business transactions. The Client offers the sophisticated legal work typically associated with larger law firms while maintaining the collaborative and supportive culture of a midsized firm. The organization is committed to professional development, teamwork, and delivering exceptional results for its clients. Key Responsibilities Legal & Transactional Support Prepare, revise, format, proofread, and finalize legal correspondence, agreements, closing documents, entity formation documents, and other transactional materials. Support attorneys and paralegals with commercial real estate acquisitions, dispositions, financing transactions, leasing matters, and entity formation projects. Coordinate due diligence activities, including obtaining corporate records, certificates of good standing, UCC searches, title commitments, surveys, zoning reports, and other transaction-related documentation. Prepare and coordinate signature packages, DocuSign envelopes, closing binders, and post-closing documentation. File and record legal documents with Secretaries of State, county recording offices, and other governmental agencies. Maintain accurate and organized electronic and physical client files. Administrative & Practice Management Manage attorney and paralegal calendars, including scheduling meetings, conference calls, closings, and transactional deadlines. Conduct conflict checks, open new client matters, and assist with client intake procedures. Manage attorney email inboxes, prioritize communications, and coordinate workflow. Assist with monthly billing processes, including reviewing prebills, processing edits, coordinating attorney approvals, and meeting billing deadlines. Prepare, edit, and format PowerPoint presentations and other client-facing materials. Coordinate travel arrangements, meeting logistics, and conference registrations as needed. Draft and coordinate correspondence, overnight deliveries, courier packages, and client communications. Client & Stakeholder Coordination Communicate professionally with clients, lenders, title companies, governmental agencies, opposing counsel, and other third parties. Collaborate with attorneys, paralegals, and administrative staff to ensure efficient transaction management and timely completion of assignments. Provide additional legal and administrative support as needed to meet practice group objectives. Required Qualifications Minimum of 3 years of recent legal assistant experience supporting attorneys in transactional, corporate, finance, or commercial real estate practices. Experience supporting attorneys in commercial real estate law. Strong proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint. Advanced Microsoft Word skills, including document formatting, styles, tables of contents, redlining, and document comparison. Excellent organizational skills with exceptional attention to detail. Strong proofreading, written communication, and verbal communication abilities. Demonstrated ability to manage competing priorities and deadlines in a fast-paced legal environment. Ability to exercise sound judgment, maintain confidentiality, and work independently. Strong interpersonal skills and the ability to establish effective working relationships with attorneys, colleagues, clients, and external stakeholders. Preferred Qualifications 4+ years of legal assistant experience , preferably supporting commercial real estate or transactional attorneys. Experience handling complex commercial real estate transactions, closings, and due diligence. Paralegal-level experience or advanced transactional legal support capabilities. Familiarity with legal billing, conflict checks, matter management, and electronic document management systems. Compensation Salary Range: $65,000 – $95,000 annually , depending on experience and qualifications. Approximately $65,000 for candidates with 2–3 years of relevant experience. Up to $95,000 for highly experienced candidates with advanced transactional or paralegal-level experience. Ideal Candidate The ideal candidate brings a strong foundation in commercial real estate or transactional legal support, exceptional document preparation skills, and the ability to independently manage competing priorities. This individual is organized, resourceful, and comfortable supporting multiple attorneys while maintaining accuracy, confidentiality, and professionalism throughout complex legal transactions. #J-18808-Ljbffr Pinnacle Group, Inc.