Administrative Assistant (to Principal)

Administrative Assistant

Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens. We currently serve over 1200 scholars from Kindergarten to 12th grade across 3 sites. Our school's mission is to prepare students from the greater Far Rockaway community to excel academically, to demonstrate mastery of the NY State Learning Standards, and to achieve their career aspirations. Challenge cultivates and supports the intellectual, aesthetic, social, emotional, and ethical development of its students and prepares them to be responsible 21st century citizens. To accomplish its mission, Challenge offers a rigorous instructional program in a safe, supportive, technology-infused and data-enriched and social-emotional learning sequence, authentic field experiences, career counseling, and college coursework. It is understood that we are one organization with multiple sites, and it is expected that all members of the team collaborate to support all of our scholars.

Understanding the Role:

The Administrative Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to supporting the day-to-day operations of the larger School Leadership & Operations team. This position reports to the Principal.

Overall Job Goals and Responsibilities:

• Manage the Principal's calendar, including scheduling and coordinating meetings and school visits with school leaders, parents, and Network office leadership
• Liaise between the Principal and other staff within the organization, including high-level leadership
• Identify prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects
• Format and proofread scholar-facing and leader-facing materials
• Scheduling of classroom teachers when members of the instructional team are absent
• Overseeing any external providers and their programs within grade span
• Own and improve existing processes that support the School Leadership team
• Support the Principal with various ad-hoc projects and other administrative duties as needed
• Other duties as assigned by principal

Who We Seek:

• We will consider candidates who can demonstrate:
• Commitment to and alignment with CPCS mission, vision, program goals and curriculum
• Experience building interpersonal relationships with diverse audiences
• Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization
• Strong organizational, problem-solving, and data-gathering skills and are able to handle multiple shifting priorities
• Meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages
• Work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis
• Flexible, resourceful, adaptable to changing needs and demands, and willing to work longer hours as circumstances require.

Qualifications:

• 3+ years of administrative coordination experience in a dynamic environment
• Excellent communicator, both written and verbal
• Experience using Google Suite
• Bachelor's Degree

$55,000 - $65,000 a year The salary offer is based on year(s) experience and educational requirements.

This is a full-time twelve-month position.

Grades K-1: 1279 Redfern Avenue, Far Rockaway, NY 11691

Grades 2-5: 710 Hartman Lane, Far Rockaway, NY 11691

Grades 6-8: 1520 Central Avenue, Far Rockaway, NY 11691

Grades 9-12: 1520 Central Avenue, Far Rockaway, NY 11691

Recruitment Process

• Phase I - Phone interview with a member of the recruitment team
• Phase II - In-person Interview with feedback from the Middle/High School Leadership Team
• Phase III - Final Interview with the Principal
• Phase IV - Reference Checks
• Final - Offer and Contract with a tentative start date

Challenge Preparatory Charter School