Legal Administrative Assistant - Labor & Employment | Commercial Litigation

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a highly professional candidate to immediately fill an onsite Legal Administrative Assistant position, preferably with experience in labor and employment and commercial litigation, for their Philadelphia office. Successful candidates for this position should possess at least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
CORE RESPONSIBILITIES

• Typing, formatting and proofing correspondence, emails and other legal documents.
• Preparing and handling legal filings for e-filing in State and Federal Court.
• Managing multiple attorneys' calendars and travel schedules.
• Handling new client/matter intake, conflict searches.
• Processing attorney expense reimbursements and vendor invoices using the Firm's reimbursement software system.
• Managing files and maintaining all relevant document inclusions for the files.
• Assisting with client billing projects and reviews.
• Strong decision-making capability.
• Other administrative duties, as needed and assigned.

REQUIREMENTS

• A minimum of 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.

• Experience preparing and handling legal filings for e-filing in State and Federal Court is strongly preferred.
• Understanding of legal terminology, procedures, and local and state court rules.
• Ability to work independently and in a team setting.
• Ability to work in a fast-paced environment.
• Must be comfortable acting as an executive assistant dealing with confidential matters and communicating with clients.
• Demonstrated experience and expertise in client billing projects and reviews.
• Expert-level written and verbal communication skills.
• Strong decision-making capability.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp and Internet search engines. New technology/systems may be introduced from time to time so candidates must be willing to learn.

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Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.