Administrative Assistant

Job Description

Job Description

About Plateco

Plateco is a growing manufacturing company in Reedsburg, Wisconsin. As our business continues to grow, we are looking for an organized, dependable, and detail-oriented Administrative Assistant to support our Human Resources and Accounting functions.

This is a great opportunity for someone who enjoys variety in their work, takes pride in accuracy, and wants to play an important role in keeping daily business operations running smoothly.

Hours: Monday - Friday

Position 1: 8am - 4:30pm

Position 2: 7am - 3:30pm

What You'll Do:

Human Resources Support:

• Assist with recruiting, reviewing applications, scheduling interviews, and communicating with candidates.
• Help coordinate new-hire paperwork, onboarding, orientation, and employee records.
• Maintain accurate and confidential employee files and personnel information.
• Assist with attendance tracking, timekeeping, and employee documentation.
• Support benefits administration, including enrollment paperwork and employee questions.
• Assist with employment verifications, personnel changes, and other HR administrative duties.
• Help prepare HR reports, maintain employee lists, and update organizational records.
• Provide administrative support for employee communications and company policies.

Accounts Payable & Accounts Receivable Support:

• Assist with accounts payable transactions.
• Review invoices for accuracy, proper coding, and appropriate approvals.
• Assist accounts receivable processing.
• Record and apply customer payments, including checks and ACH payments.
• Assist with account reconciliations and research payment discrepancies.
• Help monitor outstanding customer balances and follow up on past-due accounts.
• Assist with statements, credit memos, purchase orders, and other accounting paperwork as needed.

General Administrative Support:

• Answer and direct phone calls and respond to routine inquiries professionally.
• Maintain organized electronic and paper filing systems.
• Enter data accurately and maintain up-to-date records.
• Update all work instruction Continual Improvement forms per ISO standard.
• Assist with purchasing and general office coordination as needed.
• Provide support to management and other departments as business needs arise.

What We're Looking For:

• Previous administrative, office, HR, bookkeeping, or accounting experience preferred.
• Experience with accounts payable and/or accounts receivable is a plus.
• Strong computer skills, including Microsoft Excel, Word, and Outlook.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational skills and the ability to manage multiple priorities.
• Professional communication skills and a customer-service mindset.
• Ability to handle confidential employee and financial information with discretion.
• Dependable, self-motivated, and able to work independently.
• Willingness to learn new systems and take on additional responsibilities as the company grows.
• Cross train while others are out of office.
• Bilingual preferred but not required.

Why Join Plateco?

• Full-time employment with a growing manufacturing company.
• Competitive pay based on experience.
• Health, HRA, Dental, and Vision insurance.
• 401(k) with company match.
• Flexible spending account options.
• Voluntary life and disability insurance.
• Paid time off and vacation benefits.
• 9 Paid Holidays.
• Parental leave.
• Safety shoe and safety glasses reimbursement programs.
• Opportunities to learn new skills and expand your responsibilities.

The Ideal Candidate:

We are looking for someone who enjoys being a reliable part of a team and can comfortably move between HR administration, accounting tasks, and general office responsibilities. The right person is organized, trustworthy, adaptable, and takes ownership of their work.

If you enjoy variety, working with people, and keeping the details organized behind the scenes, we'd love to hear from you!

Plateco is an equal opportunity employer.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• 9 Paid Holidays
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person