Student Office Administrative/Project Assistant

Student Office Administrative/Project AssistantThe Student Office Administrative/Project Assistant supports the Vice President for Enrollment Management & Student Success (VPEMSS), Executive Assistant (EA) to the VPEMSS and the Care Support Services Team by providing reception and general administrative assistance with projects and initiatives, office organization, outreach, event support, and a variety of other tasks.Essential Duties and Responsibilities:Work in the Office of the Vice President for Enrollment Management & Student Success/Care Support Services.Serve as a receptionist for the OVPEMSS/CSS assisting students, faculty, staff, and visitors with various inquiries.Support and implement outreach and marketing initiatives, design flyers and social media outreach as needed.Provide administrative support including but not limited to, answering phones, announcing visitors, making referrals to other departments, filing, photocopying, scanning, office supply ordering, assisting the EA with purchasing card documentation.Assist the EA with calendar management for the VP, meeting and event set up, associated catering and physical plant orders, and break down as needed.Process requests for conference room reservations and handle communication as required.Assist the EA with office supply ordering purchasing card documentation and reporting as needed.Ensure that the OVPEMSS "Official Notices" and "General Notices" bulletin boards in 921 and 1140 are current and orderly, and postings that do not follow policy guidelines are removed.Collaborate with the administrative/front line team to maintain an inventory of office supplies as needed.Represent the student voice and provide feedback as required.Gather data, organize documentation, and work on projects related to the VPEMSS portfolio (Student Success, and Enrollment Management Divisions).Work with student groups and gather information on student needs as assigned.Additional tasks as assigned.Knowledge and Skills Required:Administrative experienceSelf-motivation/diligenceExcellent verbal and written communication/interpersonal skillsCultural competency and sensitivityAbility to work alone and with a teamMac proficientFamiliarity and experience with Google Suite and Microsoft Office SuiteExperience with graphic design software such as Canva a plusMultilingual a plusWe desire an open, honest, self-motivated, culturally sensitive team leader who is a self-starter and positive role model for other student employees. Previous supervisory and office skills are preferred, a moderate knowledge of the Student Success division is important, a moderate knowledge of Microsoft Word and Excel, Google Docs and Google Sheets are helpful, good interpersonal, writing, and communication skills are important. Attention to detail and confidentiality are essential. Occasional evening and weekend hours may be available for special events, although it is not required. Limited summer hours are generally available as well.Hourly Rate: $16.97Hiring Manager: Renese King