Director of Facilities Management

Serving as a member of the support service team to the University and its constituents, the Facilities Management Director is responsible for planning, coordinating, and directing all activities related to the mechanical, structural, and building trade functions of the University, including but not limited too: carpentry, electric, plumbing, HVAC, fire systems,, grounds, custodial, pest control, insurance claims, general facility maintenance, and event set-up management. Plans, organizes, and directs the maintenance and appearance of the University grounds and facilities, as well as event set ups. Responsible for management of fleet vehicles including but not limited to maintenance of campus police/safety,, shuttle transportation services, and IT. Responsible for operational and capital planning budgets as approved by the board of trustees. Responsible for facilities management needs related to ALL on campus buildings, off campus owned and/or leased spaces, clinics, athletic facilities, owned properties/entities therein.

ESSENTIAL JOB FUNCTIONS

1. Ensures responsive, timely, and thorough responses to the facility needs of the University community.
   1. Emergency
   2. High
   3. Medium
   4. Low
2. Develops and oversees the janitorial and maintenance plan for the University.
3. Provides emphasis of cooperation and is a liaison with the University as a service organization.
4. Provides planning, management, and professional direction for comprehensive facilities, grounds and custodial administration, which includes maintenance and repairs, renovation and capital projects, utilities distribution, coordination of construction and remodeling activities, street and parking lot surfaces, and other University facilities, grounds and custodial related operations.
5. Responsible for all aspects of facilities, and University grounds and custodial services personnel supervision, management, and appraisal, including balancing work load demands within budget to complete necessary maintenance, repairs, and special projects. Also responsible for the hiring, disciplining, and initial counseling or discharge of departmental staff.
6. Assigns specific duties to employees in accordance with their individual capabilities and job classification and holds them accountable for the satisfactory performance of such duties. Comprehension of the priorities of work orders and insures tasks are assigned to the appropriate department.
7. Supervises work in progress and inspects completed assignments to insure that satisfactory progress, work quality, operating procedures and/or practices, efficiency, safety, and other work standards are being maintained by departmental staff and outside vendors through daily inspections.
8. Responsible for maintaining the annual budget for grounds, custodial department, and all facilities financial and material resources, inclusive of determination of requirements, justification of need, prioritization, accountability, and administration.
9. Designated as one of the main Life University Safety Officer(s), and works within and insures compliance with OSHA, EPA, and other applicable safety requirements and state and federal regulations.
10. Develops and manages an effective and aggressive quality control system by conducting inspection of buildings, facilities, grounds, and custodial services.
11. Develops and implements planned preventative maintenance schedules and activities to ensure prolonged life and usefulness of facilities, grounds, and custodial services, and operating equipment while promoting sustainability and energy conservation.
12. Maintains blueprints and specifications for all buildings, systems, and major equipment.
13. Assists with budget preparation based upon desired level of maintenance and assists in the planning for capital improvements. Assists with the control of expenditures of funds allotted to protect against over expenditures and helps to assure maximum utilization of funds. Also assists with planning and budgeting for replacement of maintenance equipment and associated needs.
14. Responsible to evaluate the source of malfunctions and supervise the making of necessary adjustments, repairs, or direct the appropriate trade to make necessary repairs. Responsible for the procurement of janitorial supplies, materials, products, equipment, etc. in accordance with departmental procedures.
15. Negotiates and manages various facilities, grounds, and custodial projects performed by outside entities as requested.
16. Ensures compliance with all applicable safety regulations building codes, and safety regulations.
17. Responsible for maintaining current MSDS (Material Safety Data Sheets) for all chemical products used within the physical plant/facility operations.
18. Plans, schedules, and direct the application of fertilizers, insecticides, fungicides, herbicides, etc., and assures proper and timely completion of such planned activities with outside contractors.
19. Manages day-to-day routine and preventative maintenance for all University HVAC systems, café equipment and vehicles.
20. Responds to emergency calls during non-business hours and takes corrective action as appropriate 24/7
21. Acts as consultant in the planning and design of new projects and renovations on campus. Ensures there is a master plan for uniformity of University facilities and landscaping.
22. Assists with other various administrative and management functions as directed.

ADDITIONAL DUTIES AND RESPONSIBILITIES

1. Assumes additional responsibilities and performs special projects as needed or directed.
2. Exhibits student centeredness in performance of all job duties.
3. Treats all others with respect; understands the impact of culture/background on the behavior of others; respects differences among the Life community and demonstrates inclusive behavior.
4. Anticipates, listens to, understands and responds to customer needs. Delivers work products and services to customers in a way that reflects positively upon the department and the University.

REQUIRED QUALIFICATIONS

Education, Training and/or Experience

1. A Bachelor's degree.
2. Seven (7) to ten (10) years Senior Level managerial experience relating to physical plant/facilities management
3. Experience to include planning, organizing, and directing the work of a journey-level work force of four or more of the building, engineering, and/or maintenance trades which clearly demonstrates the ability to independently perform a wide range of complex and responsible management and technical assignments associated with physical plant administration.
4. In lieu of a BS degree, any combination of education, training, and experience that provides the required knowledge and abilities for supervision and management of a university's physical plant/facilities.

Knowledge, Skills, Abilities and Personal Characteristics

1. Knowledge of all phases of physical plant operation, maintenance and repair, planning, scheduling, management and administration of physical plant/facilities, federal, state, and local regulation safety practices, and record keeping and report writing.
2. Strong understanding and proficiency with current CMMS (computerized maintenance management systems) platforms.
3. Demonstrated ability to establish and maintain effective working relationships with diverse constituencies and excellent oral and written communication skills.
4. Demonstrated proficiency in the mechanical and structural trades, and a working knowledge of architectural plans and specifications are essential.
5. Microsoft office experience working with Outlook, Teams, and other 365 products.
6. Able to perform duties independently with limited supervision.
7. Must be skilled in operating power tools and machinery.
8. Team building and supervisory skills; organizational and staff development skills.
9. Strong attention to detail; ability to organize work and perform duties with a high level of accuracy.
10. Must be able to work well with diverse groups of individuals, and build and manage relationships.

Certifications, Licenses, registrations

A Valid Georgia Driver's License is required.