Administrative Support II

Administrative Support II

The Administrative Support II for the College of Humanities, Arts, and Social Sciences reports to the Administrative Support Executive position within the College Dean's Office. Provides administrative support to ensure efficiency for all areas within the college. Maintains various tasks such as record keeping, data entry, budgeting, purchasing, scheduling, event support, and general administrative assistance. This position develops relationships within the college and some areas across the university, such as the registrar and purchasing departments. This position requires being a pCard holder and must pass a credit check.

1 - Enter data into databases and maintain accurate records. Compile reports and summaries as required. Assist in the organization and maintenance of confidential student and personnel records. Support the College in monitoring student course enrollment and faculty workload by utilizing ARGOS/Banner reports; Assist School Director and program coordinators with course scheduling (course building, rotations, & revisions). Provide student-centered support in areas such as certificate verification, routing of student issue forms, and scholarships. 2 - Process invoices, reimbursements, pCard purchases, and purchase orders, following all UWG and USG policies and procedures. Assist with budget tracking, expense reconciliation, and financial reporting for both UWG and Foundation funds. Assist college faculty/staff with employee reimbursements/expenses for travel and professional development. 3 - Provide general administrative support to college staff and faculty. Prepare and edit documents, presentations, and correspondence. Monitor phones and college generic email accounts to include routing and directing calls and inquiries and performing follow-up as needed. Support college-wide or school-specific events as needed, including marketing/social media where appropriate. Perform other duties as assigned to ensure the efficient operation of the college. 4 - Perform other duties as assigned.

Educational Requirements High School / GED Required Experience 2 - 4 years of administrative support experience.

Preferred Educational Qualifications Associates Degree Preferred Experience 1 - 2 years of higher education experience. UWG experience using UWG platforms.

$19.61 - $21.32 hourly. Paid on a bi-weekly basis.

The ability to work collaboratively with staff, faculty, students, leadership, outside vendors, etc. Lifting up to 15lbs Office Environment - Work normally performed in a typical interior work environment. Errors in administrative inaccuracies can reflect poorly on the division and its leadership, potentially damaging relationships with stakeholders, including faculty, students, donors, and other departments at UWG. Intermediate skills in Microsoft Office Suites and Adobe platforms. Excellent verbal and written communication skills.