DIRECTOR OF ADMINISTRATION AND FINANCE (PROVISIONAL)

Director of Administration and Finance

The Director of Administration and Finance has responsible charge of accounting systems and records of an independent agency requiring a professional knowledge and application of accounting principles and procedures and agency guidelines or regulations in the performance/supervision of work involved in the planning and carrying out of accounting/auditing activities, the maintenance of accounting records, the preparation and analysis of financial and accounting reports. Positions in this class design new or revise existing accounting systems including systems utilizing electronic data processing capabilities within broad administrative policy limitations and accepted accounting or auditing methods and procedures. Positions in this class are required to apply resourcefulness in applying accounting principles and practices in support of major agency programs. Consultation, assistance and advice are provided program officials and others concerning technical accounting matters in the planning, implementation and control of an accounting/audit program and in the development of policy as related to the organization's accounting and financial programs. The Director of Administration and Finance supervises a staff of professional accountants and clerical support personnel making assignments, giving instructions, evaluating work by direct observation, reviewing reports and comparing performance with accepted standards. Advice and assistance concerning the operations and the solution of accounting problems are provided to the staff as needed. The incumbent works with a high degree of independence under broad agency guidelines, applicable laws, policies and regulations. Immediate supervision is received from the Executive Director of the independent agency.

Supervises subordinate accountants and other supporting personnel in the performance of accounting/auditing activities; - assigns and schedules work and reviews completed work for accuracy and completeness; - evaluates employee performance by reviewing work, observation, and by comparing performance to a standard acceptable performance level; - provides technical assistance on accounting problems and answers questions from the staff insuring that all operating objectives are being met; - develops and conducts training and retraining programs for the accounting staff. Is responsible for the day-to-day operation including such activities as the receipt, recording and deposit of cash; preparation of statements for management; disbursement of funds; maintenance of accounting books of record or automated accounting records and the preparation of financial accounting and statistical statements and reports; procuring rate bids,; purchasing investments on a daily and long-term basis; monitoring cash flow for the entire Housing Authority from all funding sources; ensurance of compliance with the Housing Authority's investment policy; - independently prepares complex accounting and auditing reports; - attends meetings, conferences and prepares correspondence to seek assistance, explain program and goals or give answers to accounting/auditing problems and to report on audit findings; - prepares agency's annual budget. Provides advice and assistance to program officials and staff personnel concerning accounting matters to insure the objectives are achieved; - acts as liaison concerning all financial matters of the Housing Authority with the U.S. Department of Housing and Urban Development (HUD), and other agencies; - answers questions concerning accounting requirements, the form and content of required accounting reports and other supporting documents; - advises as to the proper accounting procedures and practices to follow in solving accounting problems; - provides information and technical accounting advice to program officials and staff in developing prescribed accounting and financial schedules and reports; - determines the need for certain accounting records and documents; Evaluates existing accounting/auditing methods and procedures; - develops or recommends modifications or new procedures to make the system more workable and responsive to program needs; - reviews financial, accounting, auditing and statistical reports to determine problem areas that might indicate inadequacies or a breakdown in existing procedures and recommends changes where necessary; - recommends changes in reporting procedures to improve accuracy, content, organization and utility of the accounting or auditing report; Performs related duties as required.

Minimum Qualifications

PREFERRED MINIMUM QUALIFICATIONS: (A) Master's Degree from an accredited college or university in Business Administration or Public Administration including 15 credit hours in Accounting/Auditing, and six years of full-time supervisory accounting/auditing experience in a mid to large size entity that includes budgeting, cash management and payroll; OR, (B) Bachelor's Degree from an accredited college or university in Business Administration or Public Administration including 24 credit hours in Accounting/Auditing, and eight years of full-time supervisory accounting/auditing experience in a mid to large size entity that includes budgeting, cash management and payroll; OR, (C) an equivalent combination of the foregoing as defined within the limits of (A) and (B). NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. (Proof of education must be presented at time of appointment.)

THE CITY OF BUFFALO IS AN EQUAL OPPORTUNITY EMPLOYER

Additional Information

Thorough knowledge of the principles, theories, techniques and procedures of modern accounting and auditing; Thorough knowledge of cash management policies, theories and procedures; Good knowledge of the functions and procedures of the agency; Good knowledge of the basic trends and current developments in the field of accounting and auditing; Ability to apply established accounting and auditing principles and techniques; Ability to train and supervise a staff of professional accountants and clerical support employees involved in operating the accounting system; Ability to make verbal and written factual reports and presentations clearly, concisely and effectively; Ability to understand and follow directions; Ability to select the accounting/auditing principles, techniques and procedures best suited to the assignment; Ability to gather, assemble, consolidate and analyze facts and draw conclusions; Ability to conduct interviews and meetings and establish and maintain effective relationships with supervisors, program officials, employees and others; Ability to administer new programs and concepts; Confidentiality; Physical condition commensurate with the demands of the position.