Research Administrator III - Pediatric Grants Office

Research Administrator III - Pediatric Grants Office

Job no: 536887

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration, Health Care Administration/Support

Department: 29090100 - MD-PEDS-ADMINISTRATION

Classification Title:
Research Administrator III

Classification Minimum Requirements:
Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:
The Research Administrator III plays an integral role in the Department's ability to achieve its research mission. This position supports the grants and contracts as a Research Administrator III (RAIII) for the Department of Pediatrics. The position is responsible for directing and managing the development and administration of complex proposals to federal, state, and private funding agencies following institutional policy; Overseeing the setup of awards and post-award management of assigned divisions/portfolios; Providing support to Principal Investigators and administrative staff. The Research Administrator works independently to ensure the departmental research operations process smoothly and to help achieve departmental research objectives. The Research Administrator III plays an integral role in the Department's ability to achieve its research mission. The incumbent will ensure that pre- and post-award activities, for all types of sponsored research activities, are processed following governing policy and adherent to deadlines.

Grant Management/Post Award
- Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
- Manage and monitor all awards or award modifications through completion by DSP.
- Ensure the timely processing of all awards or award modifications.
- Collaborates with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors' requests
- Resolve any outstanding items that could prevent awards from being published by DSP.
- Work directly with Departmental Assistant Directors to ensure that appropriate post-award management.
- Complete no-cost extension as requested by Departmental Assistant Directors with the sponsor and/or DSP.
- Ensure the completion of reports to funding agencies.
- Provides data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

Grant Review/Pre-Award
- Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
- Manage and monitor all awards or award modifications through completion by DSP.
- Ensure the timely processing of all awards or award modifications.
- Works with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors' requests
- Resolve any outstanding items preventing awards from being published by DSP.
- Work directly with Departmental Assistant Directors to ensure that appropriate post-award management.
- Complete no-cost extension as requested by Departmental Assistant Directors with the sponsor and/or DSP.
- Ensure the completion of reports to funding agencies.
- Provides data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

Effort Reporting
- Manage the effort reporting process and is responsible for certifying each semester all faculty and staff research, and teaching effort. This includes working with the department administrator to ensure that effort is entered correctly.

- Prepare grant reports, financial projections, and attend meetings as needed with the Principal Investigator and Director. Assist with special tasks and projects as assigned.

Expected Salary:
$70,000 - $80,000/ year

Required Qualifications:
Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred:
- Independently functional in all modules of UFIRST
- Proven ability to submit federal and non-federal grant proposals
- Experience in pre and post award grant management experience for basic science projects and clinical
trials
- Demonstrated ability to read grant awards to process via UFIRST and provide guidance to
PIs/staff/Sponsors
- Experience using the myUFL financial system. Ideal candidate would be able to look up balances,
chartfield information, HRACs, Award information, etc.
- Familiarity with University policies and procedures related pre and post award grants management
- Good verbal and written communication skills
- Good organizational development skills
- Demonstrated experience operating in Microsoft excel

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

This is a time-limited position.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 27 May 2026 Eastern Daylight Time

Applications close: 03 Jun 2026 Eastern Daylight Time

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