Business Manager

Business Manager

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays – Employees receive 13 Paid Holidays
• Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. Employee Leave
• Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.

Position Information

Position Title - Business Manager

Banner Position Number - 000701

E-Class - CX - Class Exempt FT -.53 or >

Department - VP for Communications - MU1090

Job Description - The Business Manager plays an essential role in supporting the daily operations, financial management and administrative functions of the Marketing & Communications Department. This position works closely with the Chief Marketing Officer and serves as a trusted resource for department staff, campus partners and university offices. The Business Manager oversees multiple financial, budgeting and operating accounts; supports payroll and personnel processes for staff and student workers; assists with travel arrangements and reimbursements; and helps ensure departmental projects, purchases and initiatives move through the appropriate approval processes. As a key point of contact for the department, this position also helps coordinate communication with campus partners, supports project routing and follow-up, and ensures completed work reaches the appropriate individuals. The ideal candidate is highly organized, detail-oriented, service-minded and comfortable managing multiple priorities in a fast-paced, collaborative environment.

Essential Duties and Responsibilities

• Oversees the financial management of budgets across Marketing & Communications units, including maintaining internal budget-tracking systems and monitoring expenditures.
• Serves as administrative assistant to the Chief Marketing Officer and provides support through signatory proxy authority, scheduling assistance, documentation and related administrative functions.
• Works closely with the Chief Marketing Officer to review prior-year budgets, prepare new fiscal-year budgets and identify opportunities to support university marketing efforts effectively and efficiently.
• Collaborates with Procurement, Budget, Accounts Payable and other university offices to support proper budget alignment, purchasing processes, payments, contract bids and negotiations.
• Assists with financial processes related to internal marketing campaigns, including budget transfers, expense tracking and coordination of funding sources based on departmental needs and approved budgets.
• Supports billing processes for Printing Services, including invoicing, tracking and posting revenue income, checks, credit card payments, encumbrance payments and deposits for internal and external customers.
• Processes personnel-related paperwork, including staff and student personnel action requests, stipends and related documentation for staff, students and MURC employees.
• Provides payroll support for departmental staff and student workers.
• Coordinates travel arrangements for staff, students and administrators in assigned areas; completes travel reimbursement forms and verifies that all required documentation is included for expense processing.
• Assists with university promotional item ordering, inventory management and distribution.
• Provides administrative and logistical support for special events, meetings and departmental initiatives.
• Assists the Director of Events & Brand Management with administrative coordination related to the Marco mascot program.
• Serves as a liaison for department staff by helping resolve administrative questions, troubleshooting procedural issues, interpreting departmental policies and elevating urgent or sensitive matters to the Chief Marketing Officer.
• Helps supervise student workers as needed and provides functional guidance, training and support to student employees performing departmental duties.
• Participates in training and professional development opportunities to strengthen job performance and maintain awareness of university processes, procedures and best practices.
• Regularly attends Office Manager budget meetings and shares relevant updates with department leadership and staff as appropriate.
• Performs other related duties as assigned or directed.

Salary Range - $44,918 - $58,393 - Salary is commensurate with education, experience and internal equity

Salary Type - Salary

Time Type - Full-Time

Work Location - MU - Marshall University

Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications

Education - Bachelor's degree in related field

Experience - 1 year + Experience in office administration and general supervision

Preferred Qualifications