Procurement Specialist

Job Title

Procurement Specialist

Job Description

Under general supervision, these positions perform professional, full-performance level work procuring a variety of goods and services used in the operation of state agencies and institutions. These positions are responsible for interpretation and application of related policies and procedures and may be required to monitor inventory and/or fixed assets. Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder. Perform related work as required. This is a full-time position with state benefits.

Job Duties

Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition. Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information. Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports. Records order and requisition number and delivery data. Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased. Advises agency officials on purchasing procedures, changes in commodity specifications. Conduct market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities. Assists in developing minimum standards and specifications for new commodities. May oversee annual physical inventory control. May assign and review work of subordinate personnel; may train others. May review, audit, and pay invoices. May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts. May review and sign purchase orders.

Qualifications

Training: Bachelor's degree from a regionally accredited college or university. OR Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education. AND Experience: Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales. OR Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years. Special Requirements: A successful background check.

Additional Information

Pay Grade: 13 ($37,536 - $65,020)