Administrative Assistant I (Felony)

Job Title

This position provides clerical and administrative assistance to the department.

Qualifications

High School Diploma/GED

2+ years of experience in the Legal field (pref. in the court system)

1+ years of experience working in office administration

Ability to work as a team player with the other staff in the office

Excellent customer service skills

Must be proficient in working with computers and software programs (MS Office)

Excellent skill in office organization and procedures

Exceptional written and oral communication skills

Must have the skills to multitask on a daily basis

Must be an excellent typist

Excellent phone skills

Must pass a Criminal Background check

Essential Job Functions

Prepare and file motions with the District Clerk for felony cases.

Prepare and file charging instruments for felony cases.

Process lab reports.

Enter information into the felony criminal history automated system.

Prepare disposed cases for transport to the warehouse.

Prepare appropriate documents for filing Motions to Revoke Probation.

Run criminal histories as required for trial preparation.

Receives visitors and directs them to appropriate personnel.

Answer telephones, direct calls, and take messages as appropriate.

Maintain files and records for the department.

Develop and prepare a variety of reports as requested or required.

Type and prepare correspondence, notices, charges, and letters.

Aids department personnel as requested or required.

Prepare judgments & plea papers for daily court hearings.

Process bond forfeitures.

Perform standard office duties, including faxing, copying, and shredding, as requested.

Able to report regularly for work and be on time.

Performs other duties as assigned by supervisor.

Soft Skills

Demonstrates consistent logic, rationality, and objectivity in decision-making.

Communicates effectively one-to-one, in small groups, and in public speaking contexts.

Plans, organizes, schedules, and budgets efficiently and productively.

Understands and absorbs new information.

Regularly monitors customer satisfaction.

Does not cut corners, ethically.

Seeks out and seizes opportunities, goes beyond the "call of duty."

Cooperates with staff at all levels of the organization.

Physical Demands/Work Environment

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Emergency Preparedness Tier Level: 4

Department

District Attorney's Office

Salary

$37,729.00

Galveston, Texas